Administrative Assistant for the Office of Student Life

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

The Administrative Assistant for the Office of Student Life provides high-level administrative and operational support to Student Life, Career Development, and Recreation Services. This role serves as a central point of coordination for daily office operations, communication, scheduling, and record management, ensuring smooth and efficient support for programs, staff, and students.

Committed to the mission of Olivet Nazarene University, the Administrative Assistant contributes to a welcoming, organized, and student-centered environment by supporting departmental workflows, assisting with events and initiatives, and providing excellent customer service to students, staff, and campus partners. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities across interconnected functional areas.

Essential Duties and Responsibilities

Administrative & Office Support

• Provide administrative support for the Office of Student Life, Career Development, and Recreation Services, including scheduling, correspondence, document preparation, and record management.
• Serve as the primary point of contact for the office, responding to inquiries from students, staff, and campus partners in a professional and welcoming manner.
• Maintain calendars, meeting schedules, and shared resources for professional staff and departmental operations.

• Assist with internal and external communications, including email correspondence, forms, announcements, and informational materials.
• Coordinate logistics for meetings, trainings, and events, including room reservations, technology needs, and materials preparation.

• Support student-facing services by assisting with appointment scheduling, check-ins, and general inquiries related to Student Life, Career Development, and Recreation.
• Assist with tracking participation, documentation, and reporting for programs and services.
• Assist with purchasing, reimbursements, and basic budget tracking in coordination with department leadership.
• Maintain organized digital and physical filing systems in alignment with university policies.

Knowledge, Skills and Abilities Required

• A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
• Commitment to the mission and values of Christian higher education.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional discretion and ability to handle sensitive information.
• Proficiency with Microsoft Office and comfort learning new systems.
• Commitment to Christian higher education and the mission of Olivet Nazarene University.
• Demonstrated leadership experience in recreation, wellness, student development, or a related field.
• Strong relational skills with the ability to mentor student staff and build collaborative partnerships.
• Organizational and strategic planning skills, with attention to both daily operations and long-term growth.
• Interest or experience in fundraising, grant writing, or advancement work related to student programs.

Additional Information

EDUCATION
Bachelor’s degree preferred.

WORK ENVIRONMENT
Located on the main campus of Olivet Nazarene University in Bourbonnais, Illinois, in the Perry Student Life and Recreation Center. Long exposure to computer display. Standard office environment. No major sources of discomfort.

SUPPLEMENTAL INFORMATION
The salary for this position is $16.50 per hour and is based on experience and education level.

Olivet Nazarene University offers:

• Comprehensive medical, vision, and dental insurance.
• Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
• Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
• Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
• Tuition remission granted to employee, spouse, and dependent children for education within Olivet’s distinguished academic programs.
• Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.