Administrative Assistant – Full Time

Job Summary
Administrative Assistant – Full Time

Mr. Cool Refrigeration, located in the Midwood area of Brooklyn, is a growing Heating, Cooling, Company.

We provide service, and installations,

We are looking for a reliable, organized, and professional full-time Administrative Assistant to join our office team.

Responsibilities include:

Answering phone calls, scheduling service appointments, following up on collections, ordering parts from suppliers, handling warranty claims, assisting with invoices and office paperwork, and providing general administrative support.

Requirements:

Excel and QuickBooks experience are required. The right candidate should be dependable, organized, professional on the phone, able to multitask, and comfortable working in a busy service-company office.

Duties

• Operate multi-line phone systems, handle incoming calls, screen inquiries, and transfer calls efficiently
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks accurately using Microsoft Office Suite, Google Workspace, and other office software, Excel, quickbook
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking.
• Assist with calendar management, scheduling appointments, and meetings.
• Provide excellent customer support through clear communication, prompt responses, and courteous service
• Support office management tasks such as supply ordering, inventory tracking, and maintaining office equipment
• Handle clerical duties including photocopying, scanning, and mailing correspondence

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent phone etiquette with experience managing multi-line phone systems
• Knowledge of QuickBooks for basic bookkeeping functions
• Demonstrated office management experience with attention to detail
• Effective time management skills to handle multiple responsibilities simultaneously
• Clerical experience including filing, data entry, proofreading, and document preparation
• Familiarity with personal assistant duties such as calendar management and appointment scheduling
• Exceptional customer service skills with a friendly and professional demeanor
• Computer literacy across various platforms with quick adaptability to new software tools

Join us as an Administrative Assistant
Pay: $22–$25 per hour, depending on experience.

How to apply:

Please email secretary@mrcoolny.com
with your name, work experience, Excel and QuickBooks experience, and general availability.

Pay: $22.00 - $25.00 per hour

Work Location: In person