Administrative Assistant (HR) 33186 - $18/hr

Job Overview

Allied Property Group, Inc. is seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional support to both staff and clients. This position requires strong communication skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently in a fast-paced changing environment.

Responsibilities include but are not limited to:

• Perform high-volume data entry with a strong focus on accuracy and detail
• Conduct timecard audits to ensure accuracy within Paychex
• Process and track time-off requests in Paychex/Monday.com
• Assist employees with navigating and using the Paychex system
• When needed enter new employees, including system setup in Paychex
• Maintain accurate and up-to-date HR records and documentation
• Track, manage, distribute/receive company property and equipment inventory (t-shirt, computers, headsets, etc.)
• Communicate equipment needs and updates with executive leadership
• Provide consistent communication and reporting to CHRO who works remote
• Communicate with maintenance and janitorial staff via WhatsApp (phone stipend offered)
• Ensure all HR-related information is handled with strict confidentiality
• Follow established procedures and protocols with strong attention to compliance
• Demonstrate accountability by ensuring all tasks are completed thoroughly and on time
• Provide outstanding customer support and service to internal and external customers
• Manage clerical duties such as filing, scanning, and organizing document
• Support HR Hiring manager when needed

Qualifications:

• Fully bilingual (English and Spanish) – both written and verbal fluency required
• Previous experience in administrative support and/or human resources
• Strong data entry skills with high accuracy and attention to detail
• Ability to multitask and manage competing priorities efficiently
• Excellent communication skills (verbal and written)
• Highly organized with strong follow-through and accountability
• Ability to work independently and self reliant
• Experience with Paychex or similar payroll/HR systems is preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Comfortable using technology and communication tools (including WhatsApp)
• Typing speed of at least 50 words per minute
• Demonstrated ability to handle confidential and sensitive information
• Strong problem-solving skills and proactive mindset
• Must be dependable, responsible, and a team player
• Ability to work independently with minimal supervision, demonstrating strong initiative and sound judgment
• Proactively manages tasks, identifies next steps, and follows through without needing constant direction
• Maintains organized to do list, tracks priorities, and ensures timely completion of assignments and follow-ups

Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while helping us achieve our organizational goals.

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• administrative assistant: 2 years (Required)

Language:

• and write fluent English/Spanish (Required)

Ability to Commute:

• Miami, FL 33186 (Required)

Work Location: In person