ADMINISTRATIVE ASSISTANT I - 64027533

Requisition No: 875976

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64027533

Pay Plan: Career Service

Position Number: 64027533

Salary: $40,000.00-$43,000.00

Posting Closing Date: 05/25/2026

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Job posting category – Open Competitive

Your Specific Responsibilities:

This position is essential to the success of the Public Health Preparedness Program. The incumbent provides administrative, clerical, logistical, warehouse, and inventory support to the CRI team and PHP staff during daily operations, training, exercises, and emergency response activities. The incumbent serves as the PHP Logistics Lead and Safety Liaison and reports directly to the Cities Readiness Initiative Supervisor.

Responsible for purchasing and logistics support. Serves as a liaison with internal and external partners to secure required services, supplies, and equipment for the CRI initiative and PHP program. Negotiates with vendors to obtain competitive quotations, follows program purchasing procedures, and assists with the development, coordination, and deployment of logistical processes.

Uses MFMP to initiate and process purchase orders. Receives goods, supplies, and equipment upon delivery; verifies quantities and condition of items received; documents receipt of goods; and coordinates with the purchasing office as needed. Maintains accurate inventory levels by analyzing demand, tracking usage, and forecasting future program and emergency response needs. Supports staff with basic supplies and equipment. Manages inspection, packaging, shipping, handling, and staging supplies and equipment for incident deployment and daily operations.

Maintains internal inventory, warehouse supplies, and PHP assets, including accurate inventory lists, asset tracking, storage organization, and readiness of equipment for deployment. Updates and maintains information in the State of Florida’s Royal Four inventory system. Performs warehouse duties including receiving, stocking, labeling, organizing, rotating, and staging supplies. Operates warehouse equipment, including forklift operation when properly trained and authorized, in accordance with safety requirements and agency procedures.

Responsible for inventory and accountability of program equipment and equipment issued to staff. Tracks assigned equipment, conducts periodic checks, documents transfer or returns, and ensures items remain operational and available for program use.

Responsible for county vehicle maintenance/service checks, coordination of required vehicle service, and monthly mileage submission.

Participates in disasters, activations, trainings, exercises, and other emergency-related events as assigned including coverage at ESF8 desk at the EOC when activated at Level I.

Perform other related duties as needed.

Required Knowledge, Skills, and Abilities:

• Knowledge of My Florida Market Place (MFMP).
• Ability to lift a minimum of 50 lbs.
• Proficiency using internet search engines and Microsoft Office products
• Knowledge of administrative principles and practices. Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively via email, phone
• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum -

Valid driver's license, able to lift up to 50 pounds, incumbent in this position is required to be a certified forklift operator within three (3) months of being hired.

Where You Will Work

1350 NW 14th Street, Miami, Florida 33125

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Miami