Administrative Assistant I, III

Details

Open Date 05/08/2026

Requisition Number PRN44987B

Job Title Administrative Assistants

Working Title Administrative Assistant I, III

Career Progression Track S00

Track Level S3 - Skilled, S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00267 - Ophthalmology-Services

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range Please See Below.

Close Date 08/08/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Department of Ophthalmology Services is preparing to hire both a Level I and a Level III Administrative Assistant to support the growing needs of the team. These roles will provide essential administrative and operational support, with responsibilities and qualifications tailored to each level. Below is an overview of the positions and key details for your review.

Administrative Assistant, I:

This is an entry-level administrative position supporting Ophthalmology providers in basic scheduling, travel, clinical operations, and processes management. They are responsible for greeting and assisting patients and team members, and can demonstrate excellent Guest Services skills. This position will also provide technical audio-visual, multi-media, and video support services for a variety of meetings, training sessions, and events, and will be able to demonstrate knowledge with multi-media equipment.

Administrative Assistant, III :

This position supports Ophthalmology providers and housestaff in scheduling, academics, travel, clinical operations, surgical schedules, and processes management. They are responsible for providing complex administrative support for the Vice Chair of Global and Community Outreach, and the Glaucoma Fellowship Director, and COPE program. This would include working closely with Ophthalmology Academics Division, organizing meetings and networking with community partners, and coordinating with clinical studies in Ophthalmology. This administrative assistant should be an excellent communicator, organized, and have experience with event coordination and is comfortable with Microsoft365, AI tools, and Epic.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Administrative Assistant, I

• Greets and assists patients and team as needed in Guest Services.

• Supporting Ophthalmology providers, housestaff, and optometrists in scheduling, academics, travel, clinical operations and processes management.

• Coordinates with community clinics and optometrists.

• Assists and acts as backup coverage for audio/visual services, building event coordination and set-up, and Guest Services Desk.

• Member of the administrative support team for cross- coverage, backup support, team building activities, group support and departmental support.

This is an Entry-Level position in the Support track.

Pay Range: $15.00 – $18.75

Administrative Assistant, III

• Supporting Ophthalmology providers and housestaff in scheduling, academics, travel, clinical operations and processes management.

• Coordinates with community outreach services and supports the Vice Chair of Community Outreach.

• Acts as coordinator for provider schedules, meetings, fellowship rotations, performing advanced tasks with minimal supervision.

• Member of the administrative support team for cross coverage, backup support, team building activities, group support and departmental support.

This is a Skilled Level position in the Support track.

Pay Range: $22.00 to $25.40

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistant, I: Requires little to no related experience.

Administrative Assistant, III : Requires 3+ years of related experience.

Preferences

Preferences for Administrative Assistant, I:

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask. Self-directed. Strong skills in decision making. Demonstrated computer, presentation software and A/V equipment skills.

Preferences for Administrative Assistant, III :

At least 2 years of experience in a medical setting, with basic knowledge of medical processes. Medical terminology. Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask. Self-directed. Strong skills in decision making. Skilled in event/meeting coordination and process management.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.