Administrative Assistant I or II - Ellis/Navarro County

The Ellis/Navarro Area Office, Waxahachie, in the Dallas District is seeking an Administrative Assistant I or II who is highly organized and detail-oriented to join our mission-driven team. This position plays a vital role in supporting the Area Office staff and ensuring the smooth operation of our fast-paced Area Office. Key responsibilities include coordinating meetings, managing critical documentation, assisting with travel arrangements, and facilitating day-to-day operations. The ideal candidate is a proactive communicator who thrives in a collaborative environment and is committed to excellence in administrative support. TxDOT offers a rewarding career path with excellent benefits and the opportunity to contribute to meaningful work that impacts communities in Ellis and Navarro County.

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Administrative Assistant I: Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Administrative Assistant II: Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant I or II:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front
  desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as
  needed.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support
  of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Prepares and distributes correspondence.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Performs other job responsibilities as assigned.

Additional duties for Administrative Assistant II:

• Runs queries and reports in a variety of applications/systems.

• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and
  travel arrangements.

Minimum Qualifications:

Education: Administrative Assistant I or II: High School Grad or Equivalent in general high school studies.

Experience:

Administrative Assistant I: No Experience Required

Administrative Assistant II: *1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent)

Substitution:

College education and/or relevant technical training may be substituted for experience on a year per year basis.

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Administrative Assistant I or II:

• Applicable computer systems and applications
• Maintaining effective working relationships with others
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files, and reports
• Follow verbal and written instructions

• Protects sensitive and confidential information

Additional Competencies for Administrative Assistant II:

• Communicating technical information effectively

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information