Administrative Assistant I - Stenography Unit

Job Title: Administrative Assistant I (#411)

Reports to: Assistant Office Manager

Level: Entry

Salary: $46,941

Grade/Step: 11

Location: 2650 S. California/Leighton Courthouse

Bureau: Administrative Services

Division/Unit: Steno

Application deadline: October 3, 2025

Primary Function: Provide administrative support for Assistant State’s Attorneys assigned to the Felony Trial Division.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Prepare subpoenas, motions, answers and other correspondence as required.
• Proofread and sort documents.
• Enter and update case information in CRIMES database.
• Date stamp documents.
• File all necessary paperwork.
• Answer phones, copy and fax documents.
• File and box disposition files for the Warehouse.
• Perform other duties and projects as assigned.
• Interacts with State’s Attorney’s Office employees and personnel of outside agencies.
• Maintain confidentiality of information and systems.
• Relieve receptionist as needed.
• Perform additional duties and responsibilities as assigned.

Qualifications:

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• The candidate must be able to manage a high-volume caseload daily.
• The candidate must be able to work in a fast-paced environment.
• Knowledge of Microsoft Word applications.

Preferred:

• Clerks, SharePoint, and CRIMES computer experience.
• Typing speed of 50+wpm.

Equal Employment Opportunity

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.