Administrative Assistant I - Western Heights Middle School - Attendance/Front Office

JobID: 14230

Position Type:
Secretarial/Clerical/Administrative Assistant I

Date Posted:
3/3/2026

Location:
Western Heights Middle School

Closing Date:
03/17/2026

Administrative Assistant I - Attendance/Front Office
Western Heights Middle School
Grade 6 of the ESP Salary Scale ($19.26 - $34.84)
7.5 hours/Day, 10-Month Work Year
Reports to building administrator
Employee Benefits Summary

Minimum Requirements
High School Diploma/GED.
Three (3) years' successful administrative experience and/or training.
Accurate typing/keyboarding skills.
Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications.
Experience using Synergy (student management system) or compatible database program.
Regular and predictable attendance which is an essential function of this position.
Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications
Excellent reading, grammar and punctuation skills.
Ability to maintain an organized office environment.
Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provide the appropriate response.
Ability to communicate clearly.
Training and experience working with population relevant to the assigned school.
Working knowledge of Board of Education policies and procedures.
Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, Google Suite, etc.

Role Responsibilities
Compose and type letters, memos, and reports.
Maintain high level of confidentiality in conducting office business/assignments.
Work cooperatively with others.
Conduct written correspondence as required.
Communicate effectively with the public in giving and obtaining information, referring callers, and arranging appointments.
Provide assistance to staff and students as needed.
Collect, record data, and maintain files.
Apply Board of Education policies and procedures as required.
Utilize various types of office machines.
Assist in preparing school for opening and closing of school year as needed.
Prioritize assigned tasks.
Perform a variety of complex administrative and clerical duties as assigned.
Apply computer functions as required.
Maintain records and student files.
Make appointments and serve as receptionist.
Make job-related decisions as appropriate.
Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
Other duties as assigned.

Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required prolonged periods of sitting at a desk and working on a computer and other office equipment.
Ability to sufficiently and efficiently move throughout the building.
Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.
Ability to maintain emotional control under stress.
Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.
Must be able to bend, crouch, stoop, reach, and climb.
Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.