Administrative Assistant II

Position Details

Posting Summary

College

College Of Arts And Sciences

Executive Area

Provost & VP Academic Affairs

Department

History

Posting Detail Information

Posting Number

S1525P

Job Type

Full Time, Regular

Pay Type

Nonexempt/Hourly

Pay Grade

Campus Location

WMU-Kalamazoo - Main Campus

Salary Range

Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

General Summary

Provides administrative and budgetary support in a lead capacity for the supervisor and the department, including support for the Chair, and Director of Graduate Studies.

Major Duties

Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
Has responsibility for office management. Coordinates office functions and oversees supplies.
Develops and oversees a department process or program in coordination with the supervisor.
Schedules appointments and coordinates meetings; makes travel arrangements.
May supervise student employees.
May update the content of the department’s website.

Minimum Qualifications

Post high school training or education.
Three years’ relevant experience.
Proficiency with word-processing and spreadsheet software.
Experience with using and querying databases and entering and tracking budget data.

Desired Qualifications

Experience providing guidance to student employees.
Notary Public of Michigan or willingness to be appointed and serve.

Special Instructions to Applicants

External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.

Additional Position Information

Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, s://www.wmich.edu/hr/enrollment-staff.

Physical requirements and working conditions

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

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