ADMINISTRATIVE ASSISTANT II

Requisition No: 875939

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55010965

Pay Plan: SES

Position Number: 55010965

Salary: $53,752.20 - $69,561.67

Posting Closing Date: 05/19/2026

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Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Receives all incoming calls to the Office of Inspector General main line and Department Fraud Hotline calls and routes to the appropriate staff member in a professional and courteous manner. Ensure that telephone messages are forwarded to appropriate staff. Handles the distribution of mail and assists with any questions regarding the mailing of documents.

Provides guidance and completes all travel-related actions for the Office of Inspector General, from creating travel authorizations through final reimbursement. Reviews all travel submissions for accuracy and required documentation, ensures compliance with travel rules and regulations, and forwards reimbursement vouchers to the Department of Transportation Comptroller with any necessary follow up. Serves as the primary liaison to the Comptroller on travel related procedures, updates, and regulatory changes

Serves as the Office of Inspector General’s Training Coordinator. Maintains the Office of Inspector General’s training files and database to meet Government Auditing Standards requirements for training. Assists in the development and maintenance of the training policies, procedures, and guidance for the Office of Inspector General. Assists in the implementation and tracking of the Office of Inspector General’s standardized training needs assessment processes. Coordinates with functional work units and proactively researches and identifies internal and external OIG training opportunities. Responsible for notifying staff of available training courses and managing the end-to-end registration and approval process and confirming enrollment. Coordinates all training logistics, including planning, schedules, agendas, and meeting documentation.

Serves as the primary purchasing agent for the Office of Inspector General, responsible for handling purchasing transactions for the office. Verifies that the goods or services ordered are properly received, ensuring proper invoices are received and are submitted timely for payment. Processes Purchasing Card transactions in the appropriate system as a Purchasing Card holder. Encumbers funds and creates Purchase Orders in My Florida Market Place. Reconciles and processes monthly purchasing transaction reports. Maintains purchasing files.

Serves as the property auditor for the Office of Inspector General and is responsible for scanning all office property during inventory periods annually.

• Knowledge of administrative office principles and practices.
• Knowledge of office procedures and practices.

• Skilled in written and verbal communication.

• Ability to collect, evaluate, and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work independently.
• Ability to handle confidential information.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to use word processing, electronic spreadsheet, graphic presentation and database software programs, and mainframe applications.
• Ability to use multi-line phone system.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.