Administrative Assistant II

Title:

Administrative Assistant II

Job Type:

Regular

Company:

Roswell Park Comprehensive Cancer Center

Department:

Ambulatory Services - Head & Neck/Plastic & Reconstructive

Time Type:

Full time

Weekly Hours:

40

FTE:

1

Shift:

First Shift (United States of America)

Summary:

In this role, you’ll provide high-level administrative and project support to department leadership, including Chairs, Chiefs, and Assistant Vice Presidents. You’ll be a key partner in keeping day-to-day operations running smoothly while helping coordinate important academic, research, and team-based initiatives.
This is a great opportunity for someone who enjoys working behind the scenes to support meaningful work, stay organized, and bring structure to complex tasks.
The starting annual salary for this position is $56,506 and this can include a full comprehensive benefits package.

What You’ll Do
In this role, you will:

Provide administrative and operational support to department leaders and professional staff
Prepare and review detailed documents, including contracts and other formal materials
Create reports, presentations, and communications using Microsoft Office tools
Coordinate meetings, events, and special projects from planning through completion
Support fellowship program activities, including conference coordination and onboarding
Help manage schedules, communications, and departmental workflows
Maintain organized records and ensure information is accurate and up to date

What You’ll Bring
We’re looking for someone who is organized, proactive, and comfortable handling detailed work.
You’ll be a strong fit if you:

Have experience preparing complex documents that require accuracy and attention to detail
Are confident using Microsoft Office tools in a professional setting
Can manage multiple priorities and stay organized in a fast-paced environment
Communicate clearly and work well with a range of stakeholders
Enjoy coordinating events or projects and bringing details together smoothly
Have experience supporting administrative work, ideally in a research or academic setting
Associate’s degree or Bachelor’s degree preferred
Previous administrative experience required
Experience in a research environment is a plus

Why You’ll Love Working Here
At Roswell Park Comprehensive Cancer Center, every role supports a larger mission to improve lives and advance research.
Here’s what makes this a great place to work:

A purpose-driven environment where your work supports innovation and care
A collaborative team culture with supportive leadership
Opportunities to learn, grow, and take on new challenges
Exposure to academic, research, and healthcare operations
A workplace that values respect, inclusion, and professional development

If you enjoy bringing order to complex work, supporting leaders, and being part of a team that makes a difference, we’d love to connect with you.

Qualifications:

Required Education and Experience

1. Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or
2. High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.

NOTE:
Degrees must be conferred by an accredited school, college, or university, or by an institution recognized by Roswell Park Comprehensive Cancer Center and/or Health Research Incorporated as adhering to acceptable educational standards.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual’s relationship or association with a member of a protected category or any other protected group status as defined by law.

Reasonable Accommodation Request

RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email HR-PayAndBenefits@RoswellPark.org and let us know the nature of your request and your contact information.

Our Core Values

RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect.

Historical Compensation Information Statement

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.