Administrative Assistant II - First Year Experience

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Position Summary

This position will be a part of a dynamic team dedicated to first year students and new student orientation while fostering an environment of continuous learning. The Administrative Assistant II has the responsibility of providing administrative support within the First Year Experience & Orientation department (FYE). The hired candidate will provide high-touch support to our community of students, faculty, and staff. The Administrative Assistant II maintains a consistent focus on our students’ needs. The ideal candidate understands the importance of empathy, active listening, and accountability when working with students. This position will provide assistance to FYE at all three main campuses, and will be mainly stationed at the Henderson Office at least three days per week, and reporting to North Las Vegas and/or Charleston campus the other two days per week.

Under direct supervision of the Coordinator of First Year Experience and Orientation, responsibilities include, but are not limited to:

• Utilize a Student’s First/Student Centered approach in everyday duties and interactions. Promote a culture of inclusiveness and belonging with diverse students and colleagues.

• Perform front desk/receptionist duties at the Henderson campus with flexibility to travel to other campuses as requested.

• Answer incoming phone calls and address callers’ needs/relay information as appropriate. Respond to requests for information.

• Explain FYE and Orientation program details and respond to questions. Maintain student FYE student data and other office records.

• Understand and comply with FERPA laws.

• Monitor department email and respond to incoming email. Compose and send emails to students and others.

• Schedule meetings as requested. Prepare agendas and action items. Take meeting minutes and distribute written summaries.

• Maintain complex databases and spreadsheets.

• Maintain and inventory of supplies and equipment.

• Prepare and type required documents and schedule interviews.

• Organize and coordinate workload independently among deadlines and shifting priorities.

• Assist FYE team as needed, complete tasks/special projects requested from FYE team.

• Utilize empathy, active listening, and de-escalation skills in working with students in distress.

• Follow protocol for notifying supervisor in emergencies as needed.

• Perform other related duties as assigned.

• Regular work hours are Monday through Friday 8:00 a.m. through 5:00 p.m. There may be occasional need for weekend and/or evening work.

Minimum Qualifications:

• Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications:

• Proficiency in Microsoft Office, Specifically Word, Excel, and Outlook.

• Experience working in a community college or student services environment.

• Demonstrated ability to work effectively with a diverse and multicultural student population and/or workforce.

• Knowledge of Student Information Systems.

• Excellent communication, interpersonal skills and office etiquette.

• Ability to work independently and manage multiple deadlines.

• Problem solving skills.

Weekly Hours:

Monday - Friday 8am-5pm. May be required to work evenings or weekends based on the needs of the college.

Travel between all three CSN campuses may be required.

Salary Range:

Classified Grade 25, Step 1 - $42,636.96

This position is contingent upon ongoing and available funding

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

• Cover letter

• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

For more details on this position, please visit our website: My Career at CSN .

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination .

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

Posting Close Date

01/13/2026

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.