Administrative Assistant II, Human Resources and Payroll Specialist

Position Title: Administrative Assistant II, Human Resources and Payroll Specialist

Reports To: Education Associate, Human Resource Officer

Description of Position:
The Administrative Assistant II, HR and Payroll Specialist position will be responsible for all department payroll functions, will provide support to the Human Resource Office on financial tasks and will be responsible for pension preparation and verification of State service. This position will be responsible for a wide range of functions in the State’s Payroll/Human Resource Statewide Technology (PHRST) system and First State Financials (FSF) to include, but not limited to, voucher payments, purchase orders, PCard transactions, payroll funding adjustments (PFA), query reports, accounts receivable/deposits and other duties as necessary. The Administrative Assistant II, HR and Payroll Specialist is responsible for providing customer service to the Department and external customers.

Major Responsibilities:

Essential Qualifications:

Education: Minimum high school diploma or GED; bachelor’s degree or some college coursework preferred.

Experience:

• Must have excellent communication skills, handling questions and concerns with speed and professionalism.
• Ability to thrive in a fast-paced environment and multi-task without sacrificing attention to detail.
• Ability to perform responsibilities with minimal supervision.
• Ability to set priorities and work under pressure.
• Must have excellent interpersonal skills and the ability to deal with staff in a tactful, congenial, and personal manner.
• Ability to prioritize a wide range of tasks with competing deadlines and importance.
• Discretion and confidentiality are essential.

Salary:
Salary Range: $45,715.80 - $67,259.00 annually. The final salary will be determined based on the candidate’s education and experience in accordance with the Department of Education’s compensation policy. The position includes a comprehensive benefits package including health, dental, and vision insurance, participation in the state retirement program, annual, sick, and personal leave, and supplemental benefits options. Direct deposit of payroll checks is a condition of state employment, and employees are paid on a lag pay schedule with the first payment made after approximately one month of employment.

Notes:
A criminal background check is required. The successful candidate must demonstrate during the interview process an understanding of diversity, educational equity and multicultural education. This job description is not intended to be an all-inclusive list of duties and standards of the position. The selected candidate should expect to perform any other related activities needed to deliver the position’s key duties and responsibilities and follow any other instructions as defined by his/her supervisor.

The Delaware Department of Education is an equal opportunity employer and does not discriminate in its employment practices or educational programs, services or activities based on race, color, religion, sex (including pregnancy), national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, veteran’s status or any other legally protected category. Inquiries should be directed to the Human Resource Office, 401 Federal Street, Suite 2, Dover, DE 19901. Phone: 302-735-4030.