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Administrative Assistant II, Purchasing, South Bend, IN
South Bend, United States
POSITION SUMMARY
Responsible for providing coordination support with procurement activities, furniture installations, inventory management, employee relocations, and the overall efficient operation of the Purchasing Department. This position works closely with internal departments and external vendors.
ESSENTIAL REQUIREMENTS
- Manages furniture requests using work order software.
- Manages furniture inventory onsite and at offsite storage facilities.
- Obtains quotes to purchase new furniture or repair existing furniture.
- Provides coordination support for employee relocations.
- Provides project coordination support for furniture installations and furniture moves.
- Manages artwork inventory and requests.
- Processes invoices for furniture repairs, furniture purchases, and furniture projects.
- Submits key orders as required.
- Provides month end reporting.
- Provides backup coverage for Purchasing Admin Assistant as necessary.
- Regular and predictable attendance is an essential requirement of the position.
- Responsible for the completion of all compliance training related to the position.
- Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
NON-ESSENTIAL FUNCTIONS
Performs all other duties as assigned.
EXPERIENCE/SKILLS
- Two (2) or more years of experience in an office environment preferred.
- Proficiency in MS Office software (Excel, Word) is essential.
- Good organizational skills.
- Analytical and problem-solving skills with attention to detail.
- Able to prioritize workload and handle multiple competing tasks and demands.
- Ability to meet deadlines.
- Ability to handle multiple tasks in a fast-paced environment.
- Good written and verbal communication skills.
EDUCATION
High School Diploma/GED required.
TRAVEL REQUIREMENTS
Regular travel required for meetings, projects or training.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.
EQUIPMENT
MS Office PC, fax, phone and standard office equipment.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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