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Administrative Assistant III

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We’re proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community — that’s The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

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Introduction

Loudoun County, located just 35 miles west of Washington, D.C., is renowned for its exceptional quality of life, vibrant economy, and rich historical charm. With a unique blend of cultural, recreational, and educational opportunities, Loudoun offers an ideal environment to live, work, and grow.

Recognized by Forbes as one of America's Best Large Employers, Loudoun County Government is committed to creating a workplace where employees thrive — offering a supportive, inclusive environment with competitive salaries and meaningful career growth.

The Department of Information Technology is currently seeking a detail-oriented and highly organized Administrative Assistant with a strong focus on purchasing and account payable functions. This position plays a vital role in ensuring the smooth operation of financial and procurement processes within a dynamic County department.

Job Summary

This position will:

Administer credit cards for the department (process credit card payment coding, reconciliation, maintain credit card records, conduct credit card audits, and maintain the credit card inventory)
Be detail-oriented and exercise sound judgment in selecting and applying established procedures correctly and in determining when to refer problems to a supervisor or supporting departments
Distributing invoices for staff approval
Ordering office supplies
Issuing Work Orders for facility maintenance
Prepare requisitions, direct payments, and process invoices utilizing Oracle software
Advise staff with the review and verification of the accuracy of statements of work (SOW), quotes and invoices
Provide oversite and coordination of various telecommunication and wireless accounts and associated equipment
Greeting visitors, answering and transferring incoming calls, distributing mail, and other duties as needed.

We are seeking an individual who will:

Provide excellent customer service to internal and external customers by phone, email, and in-person; referring customers to appropriate staff as needed
Inspire others by example to ethically achieve organizational goals and objectives
Strive to exceed expectations and foster relationships with positive and effective communication
Demonstrate competencies working with innovative and evolving technology and equipment
Apply analytical thinking to identify process improvement opportunities
Take initiative to support team members, contribute to ad hoc projects, and advance departmental priorities as needed.

Minimum Qualifications

High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Preferred Qualifications:

Previous experience in Information Technology organizations, budgeting, planning, and administration with preferred experience in SharePoint, Teams, ServiceNow software, and Oracle Fusion Finance and Procurement modules
FinOps Certification(s), Government Financial Manager (CGFM), Certified Procurement Professional (CPP), and Information Technology Infrastructure Library Foundation certification (ITIL)
Local government experience

Job Contingencies and Special Requirements

Must undergo pre-employment criminal and credit background checks. Valid driver's license and good driving record are required.

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Equal Employment Opportunity
Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation
Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at
703-777-0213 or email Human Resources.

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