Administrative Assistant III

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

The executive administrative partner will support Lenovo executives and is responsible for keeping the organization running smoothly and effectively in a complex global environment.

The successful candidate for this role will be responsible for a wide range of administrative tasks, including but not limited to coordinating intricate travel arrangements, preparing and submitting expense reports, managing dynamic calendars, drafting and editing documentation (such as memos, emails, and other communications), managing logistics for on-site and off-site team events and supporting additional projects as assigned.   This position requires a high level of discretion and the ability to handle confidential information with professionalism.

Job Responsibilities:

• Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings
• Attend executive staff meetings
• Tracking actions, following up
• Assist with org specific projects paying high attention to detail on event planning
• Workshops, team events
• High degree of initiative and ability to anticipate needs
• Ability to practice best judgement when making decisions on behalf of executive
• Arrange multi-leg international and domestic travel
• Pro-active tracking of all flight and ground transportation
• Complete understanding of company policies and tools
• Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve expense reports on behalf of executive
• Process expense reports and reconcile against statements
• Understanding of organizational structure
• Ability to work across GEO’s
• Maintains confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assists extended team members with administrative duties as needed
• Provide mentorship to admin assistants in support center
  
  

Basic Qualifications

• Associate’s degree or combined 3+ years of experience supporting executives in a corporate environment
• Proficient in MS Office 365 Suite
  
  

Preferred Qualifications

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions
  
  

We follow a friendly hybrid model with three days a week in the office—great for collaboration and connection!

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.