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Administrative Assistant III - Warehousing and Supply - Snyder Distribution Center (034718)
JOB SUMMARY
Performs complex administrative support work. Work involves providing administrative support
including disseminating information; assisting with maintaining filing systems; and preparing and
editing reports and documents. Works under general supervision with moderate latitude for the use
of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Prepares, reviews, edits, and reconciles discrepancies in reports, purchase orders,
correspondence, summaries, vouchers, journals, ledgers, requisitions, records, and other forms
for accuracy and completeness.
B. Reviews and edits information on agency records; recommends modification of forms and
records; reviews data entry, retrieval, and data searches; and verifies calculations.
C. Answers inquiries regarding policies and procedures; responds to requests for information; and
communicates with vendors and staff on the purchasing process.
D. Maintains and coordinates the maintenance of files, materials, and supplies to include the
perpetual inventory; and assists in conducting physical inventory.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative
support, or technical program support experience. Fifteen semester hours from a college
or university accredited by an organization recognized by the Council for Higher Education
Accreditation (CHEA) or by the United States Department of Education (USDE) may be
substituted for each six months of experience.
3. Experience in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of automated bookkeeping and accounting theories and practices.
3. Knowledge of state purchasing practices and procedures preferred.
4. Knowledge of commodity specifications preferred.
5. Knowledge of agency and departmental organizational structure, policies, procedures, rules,
and regulations preferred.
6. Skill to communicate ideas and instructions clearly and concisely.
7. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.
8. Skill to interpret and apply rules, regulations, policies, and procedures.
9. Skill to prepare and maintain complex records and files in an automated system.
10. Skill to review technical data and prepare technical reports.
11. Skill to make arithmetic computations.
12. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.
13. Skill to operate a 10-key calculator by touch preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly,
climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift
and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects,
radiant and electrical energy, working closely with others, working alone, working protracted or
irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor’s name and phone number, and a description of duties
performed, and whether it was full-time or part-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.
Only candidates selected for an interview will be contacted.
- Outside applicants will be required to submit to pre-employment drug testing as a
Questions regarding this posting may be directed to:
Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-4106
EMAIL hr.selectionsteam3@tdcj.texas.gov
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
Texas State Auditor's Office - Job Descriptions
The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.
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