Administrative Assistant (ILS-Swiss, Language School) – 80 - 100%

The International Language School (ILS) has been supporting learners in achieving their language goals for almost 10 years in Switzerland. Founded in the heart of Bern, we have expanded to Basel, Zurich, Aarau, St. Gallen, and now to Dubai.

We are specialised in language education for adults and offer a wide range of courses in German, French, English, Italian, Spanish, Arabic, Turkish, Russian, Chinese, Japanese, and many other languages.

To strengthen our branch in Middle East, we are looking for a Administrative Assistant (70% - 100%) based in Dubai.

Your Responsibilities

• Providing customer support via WhatsApp, email, and phone
• Managing course schedules and coordinating with teachers
• Handling course administration, exam registrations, and general customer care
• Preparing invoices and support organisational workflows
• Update our website and perform online research tasks
• Maintain our database and prepare employment documents
• Support daily administrative operations in the online environment

Your Profile

• Strong interest in languages, cultures, and working with people
• Friendly, service-oriented and professional communication style
• Excellent organisational skills and the ability to work efficiently
• Confident user of MS Office and digital tools
• Excellent English skills (C1)
• German skills is an advantage — training provided
• Additional languages are a plus
• Reliable, independent and comfortable working from office (stable internet required)
• Experience in education, customer service or administration is an advantage

What We Offer

• A diverse and meaningful role with responsibility and independence
• Competitive, market-appropriate compensation for Dubai
• A structured onboarding programme and ongoing development opportunities
• Possibility to increase the workload in the future
• International team and long-term growth prospects within ILS

Job Types: Full-time, Part-time

Pay: AED5,000.00 - AED10,000.00 per month

Expected hours: 42 per week