Administrative Assistant, International Logistics

JOB SUMMARY

Add data and maintain data integrity in Sysco’s export shipping system (SUS – Export Module) – Create export A/F documents. Update and maintain data that is presented to inside customers. Administers procedures to ensure near zero nonconformance with carrier rates. Assure accurate and timely billing.

RESPONSIBILITIES

• Collects, analyzes and maintains legal import documentation requirements by country in Caribbean, Central and South America.
• CA/SA documentation – Create export documents / track and trace shipments.
• A/F Logistics – Make decisions on air carrier to be used and book accordingly. Add data and maintain data integrity in Sysco’s export shipping system (SUS – Export Module) – Create export A/F documents - log shipments and track and trace shipments.
• Assist Import and Foreign to Foreign department.
• Assist Export Logistics as needed.

QUALIFICATIONS
Education

• HS diploma (or equivalent) – 2yr of higher education preferred

Experience

• 2 year of international documentation experience

Professional Skills

English (Spanish a plus), Proficient in all Microsoft products. Ability to multitask with extreme attention to detail.

Physical Demands

The working conditions and physical demands described are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. An individual should contact his or her supervisor or the Human Resources Department if he or she believes that an accommodation is needed.

• Regularly required to talk or hear.
• Frequently is required to sit.
• Occasionally required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms.
• Occasionally lift an/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. Most job responsibilities are performed in an office environment, but some time will be spent in the operations area or training areas.

• Occasionally exposed to freezer/cooler warehouse environments, fast-moving material handling equipment or other mechanical equipment.
• The noise level in the work environment usually is moderate.