Administrative Assistant IV - Assistant to Deputy Division Director for Manufacturing, Agribusiness and Logistics Division (028016)

JOB SUMMARY

Performs highly complex administrative support work. Work involves providing and coordinating
administrative support including disseminating information; developing filing systems; preparing and
editing reports and documents; and providing guidance to others. Works under limited supervision
with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Performs advanced administrative support and technical program assistance work for
Manufacturing, Agribusiness and Logistics programs; prepares, interprets, and disseminates
information concerning programs and procedures; and develops administrative and technical
assistance policies and procedures.

B. Prepares and coordinates the preparation, editing, and distribution of correspondence, reports,
studies, forms, and documents; participates in the preparation and monitoring of the program
budget; and develops and maintains filing, record keeping, and records management systems.

C. Researches, composes, designs, and edits agency publications such as forms, manuals, and
reports; assists in researching technical issues; and compiles and edits data for charts, graphs,
and databases and prepares summaries and reports.

D. Coordinates work with organizational units of the agency and other agencies and organizations;
and responds to inquiries regarding technical program and administrative rules, regulations,
policies, and procedures.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Three years full-time, wage-earning clerical, secretarial, administrative support, or technical
program support experience. Fifteen semester hours from a college or university accredited
by an organization recognized by the Council for Higher Education Accreditation (CHEA) or
by the United States Department of Education (USDE) may be substituted for each six
months of experience.

3. Computer operations experience preferred.

Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to interpret and apply rules, regulations, policies, and procedures.

6. Skill in problem-solving techniques.

7. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.

8. Skill in the electronic transmission of communications.

9. Skill to prepare and maintain accurate records, files, and reports.

10. Skill to review technical data and prepare technical reports.

11. Skill to plan work in order to meet established guidelines.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate
motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-4106
EMAIL hr.selectionsteam3@tdcj.texas.gov

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

Texas State Auditor's Office - Job Descriptions

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.