Administrative Assistant IV - Board Administration - Board of Pardons and Parole (720371)

JOB SUMMARY

Performs highly complex administrative support work. Work involves providing and coordinating
administrative support including disseminating information; developing filing systems; and preparing
and editing reports and documents. Works under limited supervision with moderate latitude for the
use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Prepares, interprets, and disseminates information concerning the Board of Pardons and
Paroles programs and services; prepares, edits, and distributes correspondence, reports,
studies, forms, and other documents; performs complex typing; receives, reviews, and scans
documents; and reviews digital recordings.

B. Maintains filing and record keeping systems to include automated information systems;
responds to inquiries regarding technical program rules, regulations, policies, and procedures;
and assists in the development of administrative and technical assistance policies and
procedures.

C. Provides assistance answering and routing telephone calls; assists in planning meetings and
conferences; assists in developing special administrative analyses and summaries of staff
reports and recommendations for review; and assists in researching, composing, designing, and
editing agency publications.

D. Organizes, assigns, and reviews the work of others; and provides technical assistance to others.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative
support, or technical program support experience. Fifteen semester hours from a college or
university accredited by an organization recognized by the Council for Higher Education
Accreditation (CHEA) or by the United States Department of Education (USDE) may be
substituted for each six months of experience.

3. Criminal justice experience preferred.

4. Computer operations experience preferred.

Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.

8. Skill to prepare and maintain accurate records, files, and reports.

9. Skill in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs.

10. Skill in the electronic transmission of communications.

11. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,
alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor
equipment.

B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and
automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. * Questions regarding this posting may be directed to:

Leslie Enderton
14-HR/BPP
8610 Shoal Creek BLVD
Austin, TX 787575
PH (512) 406-5462
EMAIL Leslie.Enderton@TDCJ.Texas.Gov

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.