Administrative Assistant (Law Firm)

DSK Law (de Beaubien, Simmons, Knight, Mantzaris & Neal, LLP), a well-established Florida law firm founded in 1976, is seeking a Part-Time Legal/Administrative Assistant to join our Melbourne office.

This is an in-office position working Monday through Thursday, generally from 10:00 a.m. to 2:00 p.m. or 3:00 p.m. We are seeking a professional, detail-oriented individual who enjoys client interaction, administrative work, and supporting attorneys in a fast-paced legal environment.

Responsibilities

• Conduct new client and prospective client intake.
• Provide exceptional customer service to clients and visitors.
• Schedule and coordinate meetings, closings, signings, depositions, hearings, and other appointments.
• Prepare and organize electronic and physical client files.
• Perform basic fact investigations and obtain public or official records.
• Electronically file, record, and retrieve documents.
• Draft and prepare legal and administrative documents, including deeds, notices, pleadings, correspondence, and discovery.
• Assist attorneys and staff with special projects and administrative support.
• Maintain confidentiality of client and firm information.
• Perform other duties as assigned.
• Periodic travel may be required.

Qualifications

• Previous experience as a Legal Assistant, Administrative Assistant, Legal Secretary, Office Assistant, Receptionist, Client Intake Specialist, or similar role is preferred.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and Adobe Acrobat.
• Florida Notary Public commission preferred, or willingness to obtain a commission immediately upon hire.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Exceptional organizational, planning, and follow-up abilities.
• Ability to prioritize multiple assignments and meet deadlines.
• High level of attention to detail and accuracy.
• Self-starter who can work independently and efficiently.
• Ability to quickly learn new systems and processes.
• Valid driver's license and acceptable Motor Vehicle Report (MVR).

Schedule

• Part-Time
• Monday through Thursday
• Day Shift
• No Weekends

Work Location

In Person – Melbourne, Florida

DSK Law is an Equal Opportunity Employer.

Experience:

• Microsoft Office: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Melbourne, FL 32901 (Required)

Work Location: In person