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Administrative Assistant - Notre Dame Seminary
Notre Dame Seminary Administrative Assistant
Notre Dame Seminary is seeking a full-time administrative assistant. The ideal candidate should
have experience working in a church, business, or school setting. This candidate is expected to be:
professional and dependable; comfortable in an office setting; organized; and able to work both
independently and in group settings. This person will work directly with the Director of
Development and the Executive Assistant to the Rector, as well as assist the seminarians, faculty,
and staff at Notre Dame Seminary.
- Greeting and closely monitoring all progress and egress of all visitors and guests
- Answer and direct phone calls, take messages, and respond to general inquiries
- Manage front door access, visitor sign-in, and security procedures
- Sort, distribute, and manage all mail and packages
- Reserve and oversee all guest rooms
- Schedule and manage use of shared meeting rooms and common spaces
- Schedule and coordinate tours
- Provide general clerical support, including mailings, filing, photocopying, scanning, and
- Maintain office supplies and order replenishments as needed or requested
- Process and log incoming cash and checks
- Assist Development Office with data entry and correspondence
- Assist with Gala, Christmas Luncheon, Alumni Day, and other events sponsored by NDS,
- Provide support to the Rector's Administrative Assistant as needed
- Additional duties as needed
- 5+ years of administrative or office support experience preferred
- Computer proficiency required, including Microsoft Office and Google Applications
- Strong verbal and written communication skills
- Ability to multitask and prioritize tasks in a fast-paced environment
- Highly ethical, particularly in working with confidential and sensitive information
- Committed to the mission of Notre Dame Seminary and conduct all activities in line with the
Salary commensurate with experience plus a comprehensive benefits package that includes:
- Medical, DentalVision Coverage
- Generous paid vacation and sick leave
- Paid holidays (25+ days)
- 401k plan including employer match
- Employer provided ADDlife insurance coverage
- Employer provided lunch during the academic year at the school dining hall
Interested candidates should submit a résumé and cover letter to Sherri Guidry at sguidry@nds.edu.
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