Administrative Assistant Office Manager

About the Company

Our client is a growing investment firm focused on partnering with innovative businesses across a dynamic and evolving market. The organization offers a collaborative, entrepreneurial environment with a smart, team-oriented culture that values professionalism, hospitality, and operational excellence. This is an exciting opportunity to join a high-performing and expanding team where you can have meaningful impact, help shape the employee experience, and grow alongside the organization.

About the Role

This position is responsible for supporting day-to-day office operations, workplace experience, event coordination, and administrative functions to ensure the office runs smoothly and efficiently. The role is ideal for someone who enjoys creating a polished, welcoming environment and thrives in a fast-paced, team-focused setting. The ideal candidate is proactive, detail-oriented, service-minded, and excited to contribute wherever needed.

Responsibilities

• Oversee daily office operations to maintain an organized, professional, and welcoming workplace
• Serve as the primary front-of-house contact by greeting guests, preparing meeting spaces, and ensuring the office remains guest-ready
• Manage office inventory, supplies, snacks, beverages, and general workplace needs
• Coordinate with building management, vendors, service providers, and external partners
• Assist with planning team events, internal gatherings, dinners, and company-wide initiatives
• Support logistics for meetings, offsites, and employee engagement activities
• Coordinate restaurant reservations and related event logistics as needed
• Handle light travel coordination and scheduling support when required
• Provide general administrative support to leadership and team members
• Help foster a positive and collaborative office culture

Qualifications

• Approximately 3+ years of relevant experience preferred
• Open to candidates with varying backgrounds who demonstrate professionalism, strong judgment, and a positive attitude

Required Skills

• Positive, proactive, and team-oriented mindset
• Polished and professional communication skills with a hospitality-focused approach
• Strong organizational abilities and attention to detail
• Ability to multitask and prioritize effectively in a fast-paced environment
• Comfortable handling both operational and administrative responsibilities
• Proficiency with Microsoft Office, Outlook, Google Workspace, and related office tools
• Reliable, adaptable, and willing to support a variety of team needs

Preferred Skills

• Experience in office coordination, workplace experience, hospitality, events, or administrative support
• Experience working within professional services, finance, media, technology, or similarly fast-paced environments is a plus
• Interest in growing with a collaborative and evolving organization

Pay range and compensation package

Compensation is competitive and commensurate with experience. Comprehensive benefits package available upon eligibility, including healthcare coverage, paid time off, and additional employee programs.

Equal Opportunity Statement

Our client is committed to fostering a diverse and inclusive workplace and welcomes candidates from all backgrounds.