Administrative Assistant / Office Manager (Part-Time)

Job Overview
We are seeking a dynamic and organized Part-Time Administrative Assistant / Office Manager to join our team! This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing essential administrative tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your office management expertise in a flexible, part-time capacity. If you thrive in a fast-paced setting and enjoy multitasking, this is the perfect role for you!

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth, ensuring a positive first impression.
• Answer multi-line phone systems promptly, directing calls efficiently and courteously while maintaining excellent phone etiquette.
• Manage calendar scheduling, appointments, and meeting arrangements using Google Workspace or Microsoft Office tools.
• Oversee office supplies inventory, place orders as needed, and maintain organized filing systems both physically and digitally.
• Perform data entry, bookkeeping using QuickBooks, and basic bookkeeping tasks to support financial accuracy. Efficient QuickBooks experience is required.
• Coordinate office management activities including maintaining cleanliness, safety protocols, and ensuring all equipment functions properly.
• Provide customer support by addressing inquiries via email or phone with clarity and professionalism; assist with clerical tasks such as proofreading, document preparation, and filing.
• Support personal assistant duties such as calendar management for executives or team members as required.
• Maintain confidentiality of sensitive information while demonstrating strong organizational skills and time management.

Experience

• Prior office experience or clerical experience is highly preferred; familiarity with office management tasks is essential.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks or similar bookkeeping software is required.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Strong typing skills along with attention to detail for proofreading documents accurately.
• Bilingual abilities are desirable to better serve diverse clients and team members but not required.
• Demonstrated customer service skills with professional phone etiquette and data entry accuracy. Join us in creating an energetic workplace where your organizational talents make a real difference! This part-time role offers flexibility combined with meaningful responsibilities that support our team’s success every day.

Pay: $23.90 - $25.00 per hour

Work Location: In person