Administrative Assistant - Office of Admissions & Records/Law

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Closing Date:

01/05/2026

Type of Position:

Professional Staff - Institutional Affairs
No

Job Type:

Regular No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180 .

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180 .

Department:

Admissions and Records

Summary of Job Duties:

Customer service-oriented professional to serve as an Administrative Assistant. In this role, you will provide general support for the Admissions and Records Office. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and or Experience:

• Administrative professional who is collaborative, with excellent communication skills, and someone who can prioritize multiple tasks/projects successfully;

• Hold an Associate’s Degree or Bachelor's Degree;

• Other job-related education or experience may be substituted for all or parts of these basic requirements.

Preferred Education and or Experience:

• Bachelor's degree;

• Experience with UA Little Rock procurement, Workday, and LSAC Unite.

Job Duties:

• Perform a wide variety of administrative duties for the Admissions Office and the Registrar’s Office, including event coordination, making travel arrangements with CTS (travel) card, ordering supplies via requisition and/or P-Card, scheduling meetings and maintaining calendars, and processing invoices and reimbursements;

• Assist with various admissions processes, such as organizing admissions files, communicating with applicants to ensure files are complete, and preparing them for distribution to and review by Admissions staff and the committee review;

• Serve as the first point of contact, by telephone, email, and in-person for the Admissions Office and the Registrar’s Office, interfacing with multiple constituencies including applicants, alumni, faculty, pre-law advisers, administration, and current students;

• Coordinate Law School tours and classroom visits for prospective students and visitors.

Knowledge, Skills, and Abilities:

• Utilize Microsoft Office Suite, Zoom, Google Meet, and other virtual meeting applications, able to perform database management, presentation, and electronic communications functions;

• Work successfully under pressure in a rapidly evolving, team-oriented setting, handling multiple tasks with differing timelines, and an ability to prioritize work on projects developing simultaneously;

• Leverage written and oral communication techniques, along with organizational, planning, time management, and people skills;

• Demonstrate strong service orientation and attention to detail;

• Handle high volumes of work during peak periods;

• Exercise discretion, resolve problems using sound judgment, and maintain confidentiality of office records and application materials.
  

Additional Information:

Commensurate with education and experience.
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

MaryScott Timmis, Assistant Dean of Admissions, mtimmis1@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry ( MVR ) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:

Standing, Walking

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes