Administrative Assistant Part Time

Job Overview
We are seeking a dynamic and detail-oriented Part-Time Administrative Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced office environment, enjoys multitasking, and is passionate about providing exceptional support. As an integral part of our organization, you will manage a variety of administrative tasks, ensure smooth daily operations, and deliver outstanding customer service. This position offers a flexible schedule and the opportunity to develop valuable office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with excellent phone etiquette.
• Handle incoming calls efficiently, directing inquiries to appropriate team members and providing basic customer support.
• Perform data entry and maintain accurate records using Microsoft Office, and QuickBooks accounting software.
• Manage calendar appointments, schedule meetings, and coordinate event logistics to ensure effective time management.
• Organize files, documents, and correspondence through meticulous filing systems and proofreading to ensure clarity and accuracy.
• Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general clerical duties.
• Assist with bookkeeping activities including invoicing, expense tracking, and basic bookkeeping using QuickBooks.
• Assist with HR tasks such as onboarding and insurance.

Qualifications

• Proven experience in an office environment with strong clerical skills and computer literacy.
• Excellent organizational skills with the ability to prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and data entry tools.
• Prior experience with QuickBooks or similar accounting software is highly desirable.
• Strong customer service skills with professional phone etiquette and a friendly demeanor.
• Previous experience as a receptionist or personal assistant is preferred.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail. Join us as a Part-Time Administrative Assistant and become a vital part of our vibrant team! Bring your organizational talent, positive attitude, and passion for supporting others to help us create an efficient and welcoming environment for all.

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 20 per week

Work Location: In person