Administrative Assistant - Part Time

Job Summary The part-time Administrative Assistant plays a vital role in supporting the efficient daily operations of the Town of Snow Hill. Under general supervision, this position provides professional administrative support to the Mayor and Town Manager. Key responsibilities include coordinating meetings, handling general administrative tasks, assisting with research and procurement, preparing documents, and serving as a helpful liaison among town officials, employees, and citizens.

This position reports directly to the Mayor and Town Manager and operates in accordance with the Town’s policies, procedures, and regulations. The ideal candidate is organized, proactive, and enjoys contributing to a collaborative small-town government environment.

General Requirements

· Subject to some evening hours based on meeting schedules.

· Subject to emergency call-back with little or no notice

· Pre-employment background check

Essential Job Duties And Responsibilities

· Provide direct and indirect administrative support to the Town Manager and Mayor

· Help manage meeting schedules across town departments under the direction of the Town Manager

· Prepare and appropriately submit resolutions and ordinances related to policy matters, under the guidance of the Town Manager.

· Conduct research, prepare reports, and provide recommendations to the Town Manager, Mayor, and Council

· Attend staff and Council meetings to offer assistance in set up and execution of meeting.

· Manages and oversees Town elections and works closely with Board of Election Supervisors

· Creates meeting agendas and packets for Council Meetings.

· Record meetings and produce and maintain accurate minutes of Council meetings.

· Assist the Town Manager with various administrative tasks and meeting coordination

· Support the preparation of the annual budget and monitor expenditures

· Stay informed on local government affairs to provide well-informed support

· Coordinate safety training and inspections with insurance carriers and town departments

· Support and help enforce the Town of Snow Hill Personnel Rules & Regulations

· Perform other related duties as assigned

Qualifications and Skills

· Experience in local government and/or administrative duties, or equivalent education and experience that meets.

· Knowledge of public administration principles, with emphasis on local government organization and operations

· Familiarity with local government structure and procedures, including budgeting, finance, growth management, public safety, and public works

· Knowledge of Mayor and Council procedures

· Strong ability to prioritize tasks and organize work effectively

· Proficient computer skills (Microsoft Office)

· Excellent interpersonal skills with the ability to interact professionally with department heads, Mayor and Council members, and the general public

· Sound judgment and problem-solving abilities

· Skill in organizing and presenting statistical, financial, and factual information clearly

· Must possess a valid Maryland Class C driver’s license

The starting salary for this position is $20.00/hour + depending on experience. This is a part-time role within the vibrant Town of Snow Hill, which comes with benefits such as a flexible work schedule and enrollment in the mandatory Maryland State Retirement plan.

Pay: From $20.00 per hour

Benefits:

• Retirement plan

Work Location: In person