Administrative Assistant - Part Time

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess a passion for delivering outstanding customer service. In this position, you will manage a variety of administrative tasks, coordinate schedules, handle correspondence, and maintain an efficient office environment. Your enthusiasm and organizational skills will help foster a productive and welcoming workplace atmosphere.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and QuickBooks for bookkeeping tasks
• Handle calendar management for executives and team members, scheduling appointments, meetings, and reminders
• Assist with office management duties such as filing, proofreading documents, organizing supplies, and maintaining office equipment
• Provide customer support by addressing inquiries via phone or email with a friendly and helpful attitude
• Support clerical tasks including typing correspondence, managing incoming/outgoing mail, and maintaining organized filing systems

Qualifications

• Proven experience in an office setting with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and basic computer literacy
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong communication skills in English; bilingual abilities are a plus to serve diverse clients and team members
• Demonstrated ability to handle multi-line phone systems and practice professional phone etiquette
• Previous experience as a receptionist or personal assistant is preferred; experience in medical or dental reception is a bonus
• Ability to type quickly with high accuracy; attention to detail for proofreading documents is essential
• Knowledge of office equipment operation including printers, scanners, and fax machines
• Strong time management skills to juggle multiple responsibilities efficiently

Join us in creating an engaging work environment where your organizational talents shine! This paid position offers the opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence.

Pay: $17.00 - $18.00 per hour

Expected hours: 20.0 per week

Benefits:

• 401(k) matching
• Retirement plan

Work Location: In person