Administrative Assistant (Part-Time)

Location: Pittsburgh, PA, 15220

Job Type: Part-time

Schedule: 3 days per week, 8:30 AM – 4:30 PM with 30-minute lunch (22.5 hours per week)

Work Location: In person

General Description

Responsible for assisting with data entry and other tasks as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities)

• Proficient with current computer software including Microsoft Excel and other related financial and accounting software.
• Proficient in Microsoft Word and comfortable working with Excel spreadsheets.
• Accuracy in typing numbers and strong proofreading skills, as most work involves data input on test result reports.
• Ability to communicate effectively both in writing and orally.
• Ability to analyze and comprehend invoices and customer purchase orders.
• Ability to work independently and maintain a very high level of accuracy despite interruptions.
• Good attendance is important due to a small team size (maximum staff of 3 people).

Essential Duties

• Enter data in various software tools as needed for accounting and other departments.
• Prepare weekly invoices and monthly expense reports.
• Prepare proposals for existing or new customers.
• Set up new customers in the accounting system and keep contact information for existing customers up to date.
• File documents regularly and accurately.
• Communicate professionally and clearly with customers via email.
• Use multiple software programs repetitively as part of daily tasks.
• Interact with staff in Erie as needed (Accounting, IT, Free-Col, MRD Customer Service & MRD Sales).
• Perform other duties as assigned.

Requirements

• Must be able to work within a professional office environment.
• Must be able to sit for extended periods of time.
• Must be able to climb stairs occasionally.
• Must be able to occasionally lift and move items weighing approximately 25 lbs.
• Must be able to operate office equipment including computers, printers, copiers, etc., with all physical abilities required for data input.