Administrative Assistant, Procurement | 009

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Job Description:

Internal Job Grade: 009

Apply by midnight EDT on 4/19

Develops and implements category strategies that enable UPS to procure goods and services within assigned categories at the best overall cost of ownership and best value. Subject matter expert within assigned category with a deep understanding of managing contract lifecycle, maintaining supplier data, analyzing spend data, and other performance indicators important to internal stakeholders. Engages with internal business stakeholders to drive continuous improvement and optimize the supplier base. Verifies that all sourcing initiatives meet category-specific regulations, follow appropriate risk mitigation protocols, and ensures that specific contingencies for the assigned category are in place, but not limited to.

Provides administrative or technical support to ensure effective on-going operations. Applies knowledge of established processes and procedures to execute with excellence.

Requires full proficiency in a range of assignments gained through training and considerable experience. Provides solutions to problems in situations that are atypical or infrequently occurring. Takes a broad perspective to problems and spots new, less obvious solutions. Identifies key issues and patterns from partial/conflicting data. Completes work with limited supervision.

Required Skills:

• Proficiency in Microsoft Office (especially Excel) and procurement software and
• Willingness to continuously learn new skills.
• Professionalism, team oriented, strong problem-solving skills and ability to organize/prioritize workload.
• Strong communication, collaboration, and attention to detail

Preferred Skills:

• Generally, 3+ years Procurement and/or related field experience
• Education: Bachelor’s degree or similar field
• Previous MIPS, MTX, and Airline inventory experience preferred, but not critical for success.

Interpersonal Skills:
Good prioritization skills. Must be a team player. High self-accountability. Self-Starter with the ability to learn quickly and retain information. Ability to work in a regulated environment with minimal supervision. Must be able to clearly communicate with internal and external customers. Ability to interact and work with Administrative, Business Professionals and Management daily.

Grade 9

Monday-Friday 0800-1630

Flex time (will discuss)

Office environment

1 year commitment

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.