Job Summary and Purpose

Provide administrative and secretarial assistance to camp administration function while ensuring proper documents and records are maintained for the work carried out in the function.

Accountabilities

Key Accountabilities:
1. Assist in implementation of rules and regulations pertaining to staff residence so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.
2. Receive new employees arrival details from the respective section and arrange to receive, brief, issue the consumables and accommodate them as required.
3. Update system records and co-ordinate with Account / HR and other Departments on matters related to the staff residence. Create and maintain various documents and records as required in the SAP and other filing systems.
4. Draft and issue of memos and circulars as necessary for notice boards, departments and contractors.
5. Provide administrative support to Camp Boss, Officer - Residence and other senior staff in the function.
6. To maintain proper filling of all documents handled in the department (system records and manual as required).
7. Keep the office stationery and monitor usage.
8. Coordination with other departments on administrative or transport matters or as instructed by supervisors.
9. Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.
10. Data entry work ( MR, Receipts, and Stock adjustment ) related to SAP / material inventory System
11. Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
12. Performs other secretarial and clerical duties or assignments as directed.

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Key Result Areas

Interactions and Working Relations

Internal: All occupants in the staff residence and other departments / sections.
Purpose: Coordination and communication on matters related to the function.

External: Nil
Purpose: Nil

Financial Authorities

As per TOFA

Qualifications, Experience and Job Skills