Administrative Assistant Senior (Hybrid)

Job Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

To provide support to the CHS HR Business Administrator and the CHS Dean's Office. This position reports directly to the CHS HR Business Administrator.

Responsibilities*

LEO Appointments and Evaluations - 35% effort

• Manage processing of LEO reviews including:
  • Tracking appointments to ensure timely reviews
  • Notifying lecturers of reviews
  • Creating review cases in Interfolio
  • Providing administrative support
  • Closing cases and filing documentation
• Manage processing of LEO appointments including:
  • Maintaining a spreadsheet of course loads
  • Creating and sending appointment letters and layoff letters
  • Completing LEO semester worksheets
  • Assisting departments with basic questions about effort and seniority

HR Related Support - 35% effort

• Create posts and manage the posting-to-hire process for temporary and GSRA postings
• Monitor active faculty and staff postings, saving posting documents and candidate materials in job postings drive
• Send new hire CHS welcome email with relevant information and resources
• Create and maintain electronic files for all new hires, and add them to appropriate distribution lists, tracking sheets, etc.
• Coordinate completion and filing of forms for faculty and staff
• Approve temporary employee timesheets

General Administrative Support - 30% effort

• Serve as contact person in absence of CHS HR Business Administrator for CHS personnel
• Provide support for College and Department events, including coordinating food, reserving event spaces, and sending invitations
• Provide support for CHS Finance Business Administrator, including
  • Assisting with CHS journal entries and reconciliation
  • Initiating funds transfers when errors are identified

Required Qualifications*

• High school diploma or equivalent
• Four (4) or more years of administrative support experience
• Experience using Microsoft Office and/or Google Suite products

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.

Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/

Modes of Work

Hybrid

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

275482

Administrative Assistant Senior (Hybrid)

Administrative Assistant Sr

Flint Campus

Hybrid

Full-Time

Regular

Nonexempt

Flint Hlth Prof Stud

Flint College of Hlth Sciences

4/02/2026 - 4/23/2026

$41,500.00 - $52,000.00

Administration