Administrative Assistant Specialist

Job Responsibilities

• Organize, maintain, and archive physical and digital documents while ensuring accessibility when required.
• Supporting end-to-end HR & GA procurement operations while ensuring compliance with company policies, procurement procedures, and internal control standards.
• Enter and update information related to Human Resources and Administrative Affairs processes into internal systems accurately and timely.
• Support internal and external departmental communication, including managing email correspondence and documentation processes.
• Entering and tracking department-related invoices through internal systems and ensuring timely completion of approval and payment processes.
• Coordinate and schedule interview plans throughout recruitment processes.
• Assist and manage the executive managers calendars and meeting schedules.
• Support administrative operations including office organization, office supply stock tracking, and necessary reporting activities.
• Follow up on daily office administration tasks and ensure smooth coordination across departments.
• Initiating and cancelling private health insurance policies.
• Managing work permit procedures for foreign employees.
• Coordinating travel, hotel, and meeting arrangements with travel agency, and ensuring employees stay within their allocated spending limits.
• Regularly sharing the BT plans with HQ after receiving from department managers.
• Managing company mobile line requests and handling line allocation and transfer procedures.

Qualification

• Good command of English (both written and spoken)
• Preferably at least 1 year of experience in a similar administrative or assistant position
• Proficient in MS Office applications, especially Excel and Word
• Strong written and verbal communication skills with the ability to work effectively in a team environment
• Competent in planning, documentation, and time management
• Detail-oriented, well-organized, and responsible
• Driver licences require