Administrative Assistant - Tax, Trusts & Estates

Job Category: Office / Clerical / Administrative

A regional law firm is seeking a Tax, Trusts & Estates Administrative Assistant for its New Jersey office. This role provides essential administrative support to attorneys and clients, ensuring accuracy, organization, and timely delivery of materials.

Key Responsibilities

• Assist in preparing trusts and estates orders, including compiling letters, emails, and related documents.
• Assemble final binder sets for mailing, prepare tables of contents, attach FedEx labels, and ensure formatting accuracy.
• Print and scan documents for outgoing mailings; prepare FedEx shipments.
• Support attorneys by printing, organizing, and preparing materials for client meetings.
• Submit check requests as needed.
• Accurately save and organize documents within the firm’s document management system (e.g., MyCase, MyManage, or similar).
• Assist with opening new files, including preparing administrative documents and running conflict checks.
• Provide backup coverage for the Client Services Representative in handling original documents and vault management.

Qualifications

• Prior law firm experience with a focus on Tax, Trusts & Estates (required).
• Proficiency with Microsoft Office Suite and document management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and thrive in a fast-paced environment.
• Exceptional communication skills.

Position Details

• Fully onsite role (not commutable by public transportation — reliable transportation required).
• Mid-Senior level, full-time, non-exempt (eligible for overtime).
• Base salary: $65,000 – $85,000.
• Full benefits offered.
• No relocation assistance, commission, or bonus eligibility.
• No security clearance or visa sponsorship required.
• Willingness to travel: Never.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person