Administrative Assistant to Director and Board of Education

COFFEE COUNTY SCHOOL SYSTEM

Job Description

Administrative Assistant to Director and Board of Education

Responsible to: Director of Schools
Board Chairman

Qualifications:
1. High school diploma or combination of education, training and experience in office
management.
2. Extensive knowledge of the operation and function of the various school system
departments and offices, with the ability to communicate with administrators and School
Board members.
3. Knowledge of the organization, operation, program and goals of the district. Knowledge
of federal, State and District rules, regulations and policies.
4. Ability to deal effectively and graciously with the public.
5. Demonstrated ability in educational marketing, communications and community relations
activities.
6. Knowledge of current computing technologies and software applications appropriate to
the position's job responsibilities.
Essential Responsibilities:
1. Works under the direct supervision of the Director of Schools and Board Chairman
2. Maintains calendar in coordination with Director of Schools
3. Attends applicable state meetings at the request of the Director of Schools and Board
Chairman
4. Receives/screens/directs calls for Director of Schools and Board Chairman and assist
callers if possible before routing
5. Performs general clerical duties for Board Chairman
6. Develops and publishes information packets for board meetings
7. Duplicates, prepares and distributes materials for each school, principal, supervisor
and/or central office staff as requested and/or authorized by the Director of

Schools and Board Chairman
8. Maintains policy manual; meets regularly with policy committee.
9. Provides adequate notice of board meetings to media, schools and related organizations
10. Prepare agendas for Board Meetings

General Requirements:
1. Follows Federal and State Laws and adopted policies and procedures in accordance

with School Board priorities
2. Conducts oneself in the best interest of students, in accordance with the highest
standards of public education and in support of the District's Vision/Mission
Statements
3. Maintains ethical standards, which include professionalism and the protection of
confidential student and staff information
4. Other responsibilities and/or duties may be required and assigned

Revised 3/2014