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Administrative Assistant to Executive Director - Athletics
**2026-2027 SCHOOL YEAR OPENING**
Location: Blossom Athletic Center
Work Schedule: 230 Days
Work Type: Regular Full-Time
Exempt: No
Pay Grade: C9
REASONS TO JOIN NEISD
**IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment
**IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY (for employees who work 215 Days or less ONLY)
EDUCATION AND EXPERIENCE :
High School Diploma or Equivalent
Six years clerical or administrative experience
High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.
PRIMARY PURPOSE SUMMARY :
Facilitate the efficient operation of the athletic administrative office and provide administrative assistance to the Executive Director for Athletics and other department members as necessary.
Facilitate the efficient operation of the athletic administrative office and provide administrative assistance to the Executive Director for Athletics and other department members as necessary.
ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:
1. Handles phone and written communication.
2. Enters athletic schedules in scheduling software. Verifies and distributes all sports schedules.
3. Serves as Athletic department website editor/Web Master.
4. Maintains calendar and schedules appointments and meetings for Executive Director.
5. Makes travel arrangements for Executive Director and staff.
6. Processes sports officials pay forms.
7. Prepares request for payment for coaches tournament entry fees.
8. Processes travel expense requests for coaches/student travel.
9. Notifies officials, coaches, and administrators of all schedule changes.
10. Verifies supplemental pay for secondary coaches.
11. Rectifies and verifies stipend information for secondary coaches.
12. Prepares and distributes written correspondence for the Executive Director.
13. Communicates with coaches for the Executive Director.
14. Prepares and executes the ordering of equipment, furniture and supplies for the department.
15. Updates handbooks, policy manuals and other documents as assigned.
16. Performs routine bookkeeping tasks.
17. Monitors employee absences in Smart Find.
18. Monitors the work of athletic office administrative assistants.
19. Maintains confidentiality of information.
20. Occasionally required to drive personal vehicle in the performance of assigned tasks.
21. Reports to work on time every day.
22. Performs additional duties and responsibilities as my be assigned.
QUALIFICATION REQUIREMENTS:
• Proficient in the use of computer and various software programs
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT:
The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position.
1. Handles phone and written communication.
2. Enters athletic schedules in scheduling software. Verifies and distributes all sports schedules.
3. Serves as Athletic department website editor/Web Master.
4. Maintains calendar and schedules appointments and meetings for Executive Director.
5. Makes travel arrangements for Executive Director and staff.
6. Processes sports officials pay forms.
7. Prepares request for payment for coaches tournament entry fees.
8. Processes travel expense requests for coaches/student travel.
9. Notifies officials, coaches, and administrators of all schedule changes.
10. Verifies supplemental pay for secondary coaches.
11. Rectifies and verifies stipend information for secondary coaches.
12. Prepares and distributes written correspondence for the Executive Director.
13. Communicates with coaches for the Executive Director.
14. Prepares and executes the ordering of equipment, furniture and supplies for the department.
15. Updates handbooks, policy manuals and other documents as assigned.
16. Performs routine bookkeeping tasks.
17. Monitors employee absences in Smart Find.
18. Monitors the work of athletic office administrative assistants.
19. Maintains confidentiality of information.
20. Occasionally required to drive personal vehicle in the performance of assigned tasks.
21. Reports to work on time every day.
22. Performs additional duties and responsibilities as my be assigned.
QUALIFICATION REQUIREMENTS:
• Proficient in the use of computer and various software programs
- Excellent communication, organizational and interpersonal skills
- Basic bookkeeping skills
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
- Ability to effectively present information to top management, public groups, and/or boards of directors
- Ability to prioritize work and handle deadlines in a timely manner
- Ability to type forty-five words per minute
- Valid Texas Driver's License with driving record that meets the requirements of the District
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORK ENVIRONMENT:
The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position.
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While all applications will be reviewed, not all applicants will be interviewed.
North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.
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