Administrative Assistant to Finance

Overview:

This position provides administrative support to the Director of Finance and Finance Department overall who are responsible for accounting and treasury functions for approximately ten Diocesan entities.

Job Responsibilities

• As the primary point of contact for the Finance Department, direct all inquiries to appropriate individuals.
• Recordkeeping, ensuring that all accounting records are in order both on and off-site.
• Oversee Parish Bequest Archives.
• Maintain parish corporation records.
• Administer stock donation recordkeeping.
• Arrange logistics both on and off-site for all Finance meetings including Diocesan Finance Council, Foundation Finance Committee Meetings, Diocesan Investment Committee, Insurance Claims Review, and other meetings internally and externally.
• Supports both the Director and Controller on all administrative tasks.
• Assists Controller in accounting assignments that include disbursement request processing, check distribution, etc.
• Other duties assigned.

• Minimum of High school diploma or equivalent.
• Financial industry experience desired; banking, investments, insurance.
• 3-5 years of experience supporting several people.
• Outstanding time management and organizational skills.
• Excellent communications skills both written and oral.
• Proficiency in Microsoft Office Suite.
• Excellent clerical skills regarding filing, follow up, etc.
• Excellent customer service skills.