Administrative Assistant to the City Attorney

The Law Department is comprised of the City Attorney's Office, which handles representing the City in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix. The Law Department is currently seeking a highly organized and detail-oriented Administrative Assistant to the City Attorney to perform a wide variety of complex and confidential administrative tasks while serving as the primary administrative support and liaison for the City Attorney and Executive Team. This position requires strong attention to detail, ability to handle multiple priorities, maintain sensitive and confidential documentation, and resolve complex scheduling for multiple calendars of a busy executive team. The ideal candidate will demonstrate exceptional time-management and organizational skills, maintain a strong attendance record, and exercise confidentiality and diplomacy in preparation of sensitive documents. This position is often tasked to coordinate with executives and staff across city leadership on behalf of the City Attorney.

Essential functions include:

• Providing executive administrative support to the City Attorney and Chief Assistant City Attorneys, including scheduling, correspondence, meeting coordination, and deadline tracking.
• Serving as the Law Department liaison to other departments and ensuring consistent communication across all divisions.
• Coordinating Executive Session agendas, materials, calendaring, and serving as backup administrator.
• Reviewing City Council agendas for potential conflicts of interest and preparing required memoranda.
• Drafting and submitting legislative files in Legistar.
• Managing scheduling, agendas, and minutes for department and section meetings.
• Coordinating attorney recruitment, State Bar dues, and Management Development Fund requests.
• Serving as Civil Division travel liaison, including Concur data entry and tracking.
• Tracking Citywide litigation holds, reviewing mail, and responding to inquiries from staff and the public.
• Performing additional administrative duties as assigned, including backup support for other administrative assistants, while maintaining regular and reliable attendance.

The Administrative Assistant to the City Attorney is expected to work Monday through Friday at the City Hall Building at 200 W Washington St, Phoenix, AZ 85003. Upon supervisory and department head approval, this position may work remote intermittently .

• Work effectively under pressure, with diplomacy and confidentiality.
• Keep complex records, assemble, and organize data and prepare reports from such information.
• Work cooperatively with other employees, City elected officials and their staff, and the general public.
• Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
• Ability to work collaboratively together with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
• Ability to pay attention to details.
• Has ability to work collaboratively with others or independently, with minimal supervision.

Pay Range: $24.93 to $44.77 per hour.

Hiring Range: $24.93 to $38.68 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 053. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Experience in law office or legal setting.
• Experience providing administrative assistance for multiple executives.
• Experience managing multiple projects at once and meeting deadlines.
• Experience with the Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Office Suite, WebEx, Teams, SAP, etc.).
• Experience with office/reception area management, including providing high-quality customer service and maintaining office equipment and supplies.
• Experience with travel and training requests.
• Knowledge and experience in municipal law.
• Experience working collaboratively with internal and external stakeholders.
• Experience conducting research and report writing.
• Experience providing customer service in person, over the phone, and via email.
• Experience with investigating business processes and developing new/improved processes/systems, procedures, and forms.

Recruitment closes February 27, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Administrative Assistant I, JC:06030, ID# 60753, 02/18/26, USM, PA, Benefits:007

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.