Administrative Assistant to the Dean

Position Purpose

The Administrative Assistant provides essential operational, financial, and digital support to ensure the Cathedral functions efficiently as a place of worship and community hub. This role acts as the "right hand" to the Dean, managing the day-to-day business of the office so the Dean can focus on spiritual leadership and community outreach.

Key Responsibilities

1. Financial Management & Bookkeeping

· Maintain accurate records of income and expenses using QuickBooks Online.

· Accounts Payable/Receivable: Process invoices, manage vendor relationships, and prepare checks for signature.

· Donation Tracking: Manage the database for pledges, memorial gifts, and plate offerings; issue annual contribution statements to parishioners.

2. Office Management & General Administration

· Cathedral Hub: Serve as the primary point of contact for visitors, vendors, and parishioners (via phone, email, and in-person).

· Scheduling: Manage the Dean’s professional calendar, including appointments, weddings, funerals, and community meetings.

· Facility Coordination: Oversee office supplies, manage mail distribution, and coordinate with the sexton or maintenance staff for building access.

· Records: Maintain organized digital and physical archives of parish records, sacramental registers, and certificates.

3. Digital Presence & Communications

· Social Media: Create and schedule engaging content for the Cathedral’s social media platforms (Facebook, Instagram, etc.) to promote services, concerts, and community events.

· Website & Newsletters: Assist in updating the Cathedral website and drafting the weekly electronic newsletter.

· Dignified Messaging: Ensure all communications reflect the tone, history, and mission of the Cathedral of All Saints.

· Event Coordination: Provide administrative logistical support for parish-wide events, diocesan gatherings, and non-sectarian programming.

Qualifications

· Experience: 3+ years in office administration or executive support, preferably in a non-profit or religious environment.

· Technical Skills: Proficiency in QuickBooks (or similar accounting software), Microsoft Office Suite, and social media management tools (e.g., Canva, Meta Business Suite).

· Professionalism: Exceptional discretion and the ability to handle sensitive information with confidentiality.

· Communication: Strong written and verbal skills; an ability to communicate warmly with a diverse range of people.

· Adaptability: Comfortable working in a quiet, historic environment while managing a fast-paced digital workflow.

Pay: $21.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Retirement plan

Work Location: Hybrid remote in Albany, NY 12210