Administrative Assistant to the Superintendent

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Superintendent’s Secretary (screen phone calls, type letters, memos, schedule appointments, correspond with personnel, etc.) all other duties as assigned
• School Board Secretary
• Agenda prepared in BoardDocs/Diligent
• Prepare and organizing board meeting meal
• Attend regular and special board meetings; take minutes
• Maintain board minutes and appropriate attachments as necessary
• Report board member PD hours to state
• School Election – legal ads to newspaper by deadlines, etc.
• Submit yearly Financial Disclosure forms to county clerk
• Attend student expulsion hearings
• Coordinate distribution and collection of district-wide general disclosures (Beginning of school year)
• Keep accurate home school records, and research (attendance and/or discipline history) when required
• Record School Choice / Student Transfer requests and records; file legal transfers with the county clerk’s office.
• Maintain certified files (licensure, test scores, evaluations, etc.) and classified staff files
• Maintain original copies of current licensure for all licensed employees, and master list with each licensed staff’s certification codes, work in conjunction with District Coordinator
• Maintain Job Descriptions for the district, revising as directed
• Backup receptionist for central office when receptionist is unavailable. Includes greeting visitors and providing appropriate information and/or route to appropriate person; make and receive telephone calls, take messages, routes calls, sorting mail
• Follow ethical and legal practices
• Schedule and oversee in conjunction with superintendent/designee receptions, meetings, etc. for community and staff
• Liaison to public to assist superintendent with public relations across the district and within the community of Lonoke
• Assist in coordinating job forums for Lonoke High School in the fall and spring
• Volunteer trainings and background checks for all volunteers on a three-year rotation
• Familiar with school policies
• Prepare FMLA documents, submit, and keep records for each employee
• Complete FBI, state police and child maltreatment background checks for all classified and certified employees on a five-year rotation
• Maintain confidentiality in all aspects and areas
• Display professionalism in appearance, attitude, and actions