Administrative Assistant (UAE National)

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to read, analyze, and interpret technical procedures.
• Ability to write reports, business correspondence and procedures as directed.
• Strong presentation and communication skills.

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night

• Occasional exposure to airborne dust in the work place

• Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

REQUIRED

• Diploma or University degree or equivalent experience.
  
• Proficient in Microsoft software-Word, Excel, Access and Project.
• Proficient in both verbal and written: English and Arabic is must
• Evidence of strong organizational skills.
• Ability to learn and navigate in Oracle Fusion or similar enterprise management software, AutoCAD®, SolidWorks, Product Lifecycle Management (PLM) and Customer Relationship Management (CRM) software.
• Candidates must have a Family Book & be an Emirati to proceed further.

Experience with office management systems and basic record-keeping

• Assist the Project Manager and department personnel to manage multiple projects, activities, and associated resources.

• Consult with project staff to outline work plan.

• Provide project support by developing, maintaining, and reporting on project progress.

• Produce any required schedule analysis for those projects and/or deliverables, as required.

• Distribution of monthly reports, presentations, procedures, proposals and general documentation requirements.

• Liaison with managers, engineers, and technicians to discuss the progress of the project and address any issues that arise.

• Coordinate with 3rd party vendors and subcontractors.

• Assist in ensuring close-out of projects.

• Ensures that the project maintains complete and concise communications.

• Project management of small-size projects.