Administrative Assistant - Warehouse

COUNTY OF BUCKS

POSITION SUMMARY:

Assist General Services Division office in an operational support role through logistics, coordination of workflow and services for all County Facilities including scheduling, work orders, appointments, answering phones, reports, payroll, accounts payable, and other administrative and clerical tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Composes letters, reports, spreadsheets, and routine business correspondence as assigned or necessary for the completion of a project.
• Opens and routes incoming mail
• Maintains files, correspondence and other records both paper and digital scans
  • Answers phones, including main extension 3950, and gives information to callers or routes calls to appropriate destinations
  • Processes all departmental accounts payables/invoices
  • Tracks and processes invoices for projects, maintenance contracts, vehicle purchases, and blanket orders
  • Procurement of goods and services via credit card, blanket order, and Lawson shopping carts
  • Processes requisitions for all department purchase orders and resolutions
  • Prepares check requests as needed for non-purchase order goods and services
  • Enters journal entries/chargebacks between County departments
  • Closes out completed work orders for the Warehouse Trades in ServiceNow
  • Checks lock box daily for rent checks and/or county vehicle keys
  • Records/logs all rent checks for deposit
  • Prioritizes work by using sound judgment
  • Works independently and collaboratively with office and field staff providing support for projects and operations
  • Other duties may be assigned.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent.
• Ability to multi-task in a busy office environment.
• Organized, accurate, and able to carry out directions to achieve the end goal.
• Proficient in Microsoft Office 365 Software (Outlook, Excel, Word, PowerPoint) with a keyboard skill of 40 wpm.

Job Details