Administrative Assistant (with Interior Design Background)

The Role

We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team. This unique role is ideal for an individual with an education or background in interior design who excels at administrative tasks and has a keen eye for aesthetics. You will provide essential support to our design team and management, ensuring smooth daily operations while also contributing to design-related tasks.Key Responsibilities

• Administrative Support: Manage calendars, schedule appointments, organize files and documentation (both physical and digital), and coordinate meetings and travel arrangements for the design team.
• Client & Vendor Relations: Act as a primary point of contact for clients and vendors, handling inquiries professionally and ensuring excellent customer service.
• Design Assistance: Assist designers in preparing presentations and design proposals, including gathering samples, creating mood boards, and sourcing materials, furniture, and lighting fixtures.
• Project Coordination: Support project management tasks such as tracking budgets, monitoring timelines, and maintaining project documentation.
• Office Management: Ensure the design library and office supplies are well-organized and maintained, placing orders as needed.
• Documentation: Prepare and edit correspondence, reports, invoices, and detailed specifications documents.

Required Skills and Qualifications

• Education: A diploma or degree in Interior Design, Architecture, or a related field is required, or equivalent practical experience.
• Experience: Proven experience in an administrative role is essential; prior experience in a design assistant or similar role is a plus.
• Technical Proficiency: Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and design software such as AutoCAD, SketchUp, or Adobe Creative Suite.
• Organizational Skills: Exceptional attention to detail and strong organizational and time-management abilities, with the capacity to manage multiple projects and deadlines simultaneously.
• Communication: Excellent written and verbal communication skills.
• Design Aptitude: A strong aesthetic sense and an understanding of design principles, color theory, and space planning.
• Soft Skills: A proactive, self-motivated team player with a problem-solving approach and a passion for creativity.

How to Apply

If you are a detail-oriented individual with a passion for design and exceptional organizational skills, we encourage you to apply!

Job Type: Full-time