Administrative Assistant/Bookkeeper

Overview

We are a small construction company seeking a dedicated, detail-oriented, long term Administrative Assistant/Bookkeeper to join our organization. This vital role combines administrative support with comprehensive bookkeeping responsibilities, ensuring the smooth operation of financial and clerical functions. The successful candidate will play a key part in maintaining accurate financial records, supporting organizational efficiency, and ensuring compliance with accounting standards. This position offers an excellent opportunity for professionals eager to apply their accounting expertise within a dynamic environment committed to integrity and excellence.

Duties

• Manage day-to-day bookkeeping activities, including data entry, journal entries, and account reconciliation using QuickBooks.
• Perform bank reconciliations and balance sheet reconciliations to ensure accuracy of financial data.
• Handle accounts payable and accounts receivable processes, including invoice processing, payment scheduling, and collections.
• Maintain general ledger accounting records in accordance with GAAP (Generally Accepted Accounting Principles) and ensure proper double-entry bookkeeping practices.
• Prepare financial reports, including income statements, balance sheets, and budget analyses to support organizational decision-making.
• Oversee payroll processing and related tax filings to ensure compliance with governmental regulations.
• Assist with governmental accounting requirements and prepare documentation for audits or financial reviews.
• Conduct account analysis and account reconciliation to identify discrepancies and resolve issues promptly.
• Perform administrative tasks such as managing correspondence, maintaining filing systems, and supporting team communication.
• Pulling information from bid specs for the Project Manager.
• Preparing and submitting bids (amount of bids will be provided).
• Construction submittals (schedule of values, timelines, bond requests, LDEQ forms, permits, LA One call, change orders, requests for information, daily job logs, possibly DBE recruiting/reporting, etc).
• Insurance 'even-up' audits
• Willing to assist in most aspects of our businesses, including a seasonal business that runs twice a year in July and the end of December.

Experience

• Minimum of 3 years of experience in bookkeeping or accounting roles within corporate or non-profit organizations.
• Proficiency in QuickBooks and other financial management tools.
• Strong understanding of financial concepts such as debits & credits, journal entries, general ledger accounting, and account analysis.
• Experience with governmental accounting procedures and tax-related processes is highly desirable.
• Knowledge of GAAP standards and experience preparing financial reports aligned with regulatory requirements.
• Demonstrated ability to perform bank reconciliations, account reconciliation, and balance sheet reconciliation accurately.
• Familiarity with payroll processing systems and tax compliance procedures.
• Excellent organizational skills with the ability to manage multiple priorities efficiently.
• Strong communication skills to collaborate effectively across departments and with external auditors. This position is ideal for candidates committed to precision in financial management combined with proactive administrative support. We welcome applicants who are eager to contribute their expertise toward fostering organizational growth through accurate recordkeeping and efficient office operations.
• Proficiency in Microsoft Office Excel & Word (experience in Access for data entry is a plus)

Pay: $15.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Paid training
• Vision insurance

Work Location: In person