Administrative Assistant/Classroom Floater

Job Title: Childcare Administrator : Kids World Learning Center Location: Willis, Texas

Job Description:

Kids World Learning Center is seeking a highly qualified and experienced individual for the position of Office Administrator. The ideal candidate will have a minimum of 5+ years of experience in the childcare or education field and will consider candidates with a banking background. As the Office Administrator, you will play a crucial role in the efficient operation of our learning center, ensuring the smooth functioning of administrative processes.

Responsibilities:

1. Employee File Management:

• Maintain organized and up-to-date client data and student enrollment files.
• Ensure compliance with all required documentation and certifications.

2. USDA Food Program Management:

• Oversee the administration forms for the USDA food program.
• Ensure compliance with nutritional guidelines and reporting requirements.

4. Training Hours Compliance:

• Monitor and track staff training hours to ensure compliance with licensing and accreditation standards.
• Coordinate and schedule training sessions as needed.

5. Office Experience:

• Utilize office management skills to ensure the smooth operation of day-to-day activities.
• Foster a positive and efficient work environment.
• Assisting with office management, ensuring customer service is a top priority and keeping a helpful attitude.

Skills and Qualifications:

1. Experience:

• Minimum of 5+ years of experience in the childcare or education field.
• Candidates with a background in banking will be considered.

2. Detail-Oriented:

• Strong attention to detail in managing paperwork, schedules, and compliance requirements.

3. Technical Skills:

• Proficient in Microsoft Excel and Word.
• Ability to navigate and utilize various office software.

4. Communication:

• Excellent verbal and written communication skills.
• Ability to interact professionally with staff, parents, and external stakeholders.

5. Organizational Skills:

• Exceptional organizational and multitasking abilities.
• Ability to prioritize tasks and meet deadlines.

How to Apply:

Interested candidates should submit their resume, along with a cover letter detailing their relevant experience, to melinda@kidsworldtexas.com. Please include "Office Administrator Application - Kids World Learning Center" in the subject line.

Kids World Learning Center is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Duties:
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls, take messages, and provide information as needed
- Manage and maintain the reception area, ensuring it is clean and organized
- Schedule appointments and maintain calendars for staff members
- Perform administrative tasks such as filing, photocopying, and data entry
- Transcribe meeting minutes and other documents as required
- Assist with project coordination and follow-up on action items

Qualifications:
- Proficient in using Google Suite (Docs, Sheets, Slides, Calendar)
- Excellent computer literacy, including proficiency in Microsoft Office Suite
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent verbal and written communication skills
- Ability to handle sensitive information with confidentiality and discretion
- Familiarity with phone systems and ability to handle high call volumes
- Ability to work independently with minimal supervision

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you meet the qualifications listed above and are interested in joining our team as a Receptionist/Administrative Assistant, please apply with your updated resume. We look forward to hearing from you!

Job Type: Part-time

Pay: $13.00 - $15.00 per hour

Benefits:

• Professional development assistance
• Tuition reimbursement

Work Location: In person