Administrative Assistant/Contract Administrator

Job description

About Us:

Leidal & Hart is a well-established, fast-paced construction company specializing in commercial and industrial projects across the mid-west. We are committed to delivering high-quality work with integrity, professionalism, and efficiency. We are currently seeking a highly organized and detail-oriented Administrative Assistant professional to join our growing team.

Position Summary:

The Administrative Assistant role provides critical support to our administrative and accounting operations. This position is ideal for someone who is proactive, dependable, and comfortable juggling multiple responsibilities in a dynamic construction office environment.

Key Responsibilities:

• Project Setup & Support:
• Create and maintain new project files in multiple software platforms, ensuring accurate and timely data entry. Assist project management with submission of contract specific documents and well as processing any contract changes. Close out completed projects in multiple software platforms.
• Contract Compliance:
• Obtain signatures on contract documents, review for special tracking and reporting inclusions, track Notice of Commencements and file Notice of Furnishings, order bonds and review bond status on a quarterly basis, order insurance certificates and submit current insurance documents on an as needed basis. Verify taxing localities for Personal Property tax reporting as well as payroll withholdings
• Subcontractor Support:
• Collect and verify new subcontractor paperwork such as W-9s, certificates of insurance, and contracts.
• Track and maintain current documents for the length of the contract.
• Office Administration:
• Distribute incoming and outgoing mail, manage office supply inventory, greet and assist office visitors, delivery personnel, and clients when they arrive onsite, answer and route calls on a multi-line phone system with professionalism and courtesy, organize office meetings and lunches, schedule outings and events as required by ownership and provide administrative support as needed.
• Document Management:
• File, scan, and organize project and accounting documents both electronically and physically.

Qualifications:

• Previous experience in administrative and/or accounts payable support (construction industry preferred)
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with accounting or construction management software (e.g., Sage, Procore, or similar) is a plus
• Excellent verbal and written communication skills
• Ability to handle confidential information with discretion
• Detail-oriented with the ability to prioritize and multitask effectively

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Required)
• Administrative: 3 years (Required)
• Commercial construction: 3 years (Preferred)

Ability to Commute:

• Livonia, MI 48150 (Required)

Work Location: In person