Administrative Assistant/Executive Assistant

Position Overview:

We are seeking a highly organized and reliable Administrative & Executive Assistant to support daily operations and serve as a key point of contact within the organization. This role blends traditional administrative responsibilities with high-level executive support and client-facing duties. The ideal candidate is proactive, detail-oriented, and capable of managing a wide range of administrative and operational tasks with discretion and professionalism.

Key Responsibilities: Executive Support

• Serve as the right hand to the Executive Team: managing calendars, booking meetings, taking notes, and tracking action items.
• Handle confidential information and sensitive personnel matters with discretion.
• Support the CEO in daily operations, including communication, task follow-up, and documentation.

Administrative Duties

• Maintain and organize personnel files, onboarding paperwork, and HR-related documentation.
• Manage incoming mail and deliveries; sign for packages and distribute accordingly.
• Greet and assist visitors, vendors, and partners in a professional and friendly manner.

Client Intake & Front Desk Support

• Perform intake procedures for new clients, including form completion, ID verification, and initial data entry.
• Maintain a calm, welcoming presence at the front desk and ensure a smooth intake experience for incoming clients.
• Coordinate with clinical and administrative staff to ensure clients are transitioned smoothly into care.

Qualifications:

• 2+ years of experience in an administrative, executive assistant, or office manager role (healthcare or behavioral health experience a plus)
• Excellent verbal and written communication skills
• High attention to detail, accuracy, and confidentiality
• Strong proficiency with Google Workspace (Docs, Sheets, Calendar)
• Ability to manage multiple tasks efficiently and independently
• Professional demeanor and strong interpersonal skills

Compensation & Benefits:

• Competitive salary based on experience
• Health benefits, PTO, and other perks
• Opportunity to be part of a mission-driven organization making a difference in mental health and addiction treatment

Job Type: Full-time

Pay: $26.00 - $33.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person