Administrative Assistant/Human Resources

Westmoreland County Community College is seeking qualified applicants for an Administrative Assistant/Human Resources position. This position is responsible for providing administrative assistance and support to the Executive Director/Human Resources and to the Human Resources team.

**To be considered for this position, you must submit an application directly on our applicant portal at https://employment.westmoreland.edu/.

First consideration will be given to applicants who apply by April 17, 2026.
The desired start date for this position is June 2026.**

We offer an excellent benefits package that includes:

• Comprehensive PPO Medical plan with minimal bi-weekly contributions
• Dental, Vision, Life and long-term disability benefits at no cost to the employee
• Generous paid time-off benefits including vacation (accrual of 10-18 days/year, depending on classification and years of service), personal days (2 days/year), sick days (accrual of 20 days/year) and extensive holiday schedule (9 paid holidays plus winter break)
• Tuition waiver offered for courses taken at WCCC
• 403 (b) Retirement Plan with a 10% employer contribution

Essential Job Functions

• Assist the Human Resources team with recruitment activities including communicating with applicants and new employees, scheduling interviews, scheduling conference rooms, conducting reference checks, tracking pre-employment requirements, and processing eligible candidate reimbursements.
• Review and process paperwork for new hires and employee retirements, resignations/terminations, etc.
• Maintain accurate employee data in College systems including ERP, ATS, and LMS.
• Submit required payroll information and authorizations promptly; ensure proper documentation is filed and maintained in personnel file
• Issue employee ID badges as needed.
• Prepare, track, and submit required reports including the Pennsylvania new hire report; data enter and track all employee clearances and provide regular updates to the Executive Director/Human Resources.
• Initiate and monitor the activation/deactivation processes to assign/terminate ERP user rights, College e-mail addresses, and office technology equipment.
• Assist with managing vacation accruals and personal/sick day allocations using the ERP system.
• Prepare, distribute, and monitor employee probationary and annual performance evaluations, escalating concerns as needed.
• Assist in the preparation of the annual notice of appointment for the WCCCPA and Administrative staff, newly hired employees, and summer contracts for WCCCPA employees.
• Update and maintain accurate seniority lists.
• Prepare reports and other information for the Board of Trustees meetings as requested.
• Assist the Executive Director/Human Resources with workflow including scheduling appointments and meetings, maintaining calendars, handling correspondence/mail, and preparation of documents and reports. Provide accurate communications regarding daily activities and the status of work assignments.
• Schedule and prepare meeting documents. Attend and record minutes/notes of meetings as required.
• Serve as Recording Secretary for the HR Governance Committee.
• Accurately prepare and process correspondence, documents, forms, and reports.
• Maintain an efficient, organized filing system.
• Provide general human resources office support and assistance to faculty, staff, and any other visitors. Expedite matters requiring attention to the appropriate personnel.
• Assist with the coordination of professional development activities, departmental events, and projects.
• Perform job duties in accordance with College policies and procedures; adhere to bargaining unit agreements as applicable.

Other Job Functions:

• Participate in departmental meetings, committees, work groups/teams, and professional organizations.
• Enhance professional knowledge by keeping current with emerging practices; monitor developing trends; integrate new technologies as applicable.
• Perform additional duties as assigned.

Job Requirements:

• Associate Degree in Human Resources Management, Business Management, or a closely related field required
• A minimum of two years of relevant work experience required, preferably in a Human Resources department
• Proficiency in Microsoft Word/Excel and Google suite products required
• General knowledge of employment laws and labor relations preferred
• Related work experience in higher education preferred

Knowledge, Skills, and Abilities

• Efficient typing and proofreading skills.
• Excellent verbal and written communication skills.
• Effective critical thinking skills.
• Demonstrated skill in planning, writing, organizing, drafting, and editing written documents.
• Ability to handle sensitive and complex issues consistently, confidentially and professionally.
• Excellent organizational skills, including the ability to prioritize multiple work assignments and manage multiple tasks in a constantly changing work environment while paying attention to detail.
• Ability to work independently.
• Ability to work collaboratively and effectively with a diverse population.
• Ability to consistently provide excellent service delivery.

Clearances

The successful candidate will be required to obtain/provide the following clearances prior to hire:

• PA Child History clearance
• PA Criminal Record Check clearance
• FBI Federal Criminal History Record clearance

Westmoreland County Community College is an EEO/AA Employer

Job Type: Full-time

Pay: From $17.67 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person