Administrative Assistant/Office Administrator

Read This First

This is not a fast-paced, constantly changing role.

This is a structured, detail-driven position where success comes from staying organized, following through, and getting things right the first time. If you enjoy routine, accuracy, and helping people behind the scenes, this role may be a great fit.

Company Overview
Online Accounting is dedicated to providing exceptional financial services tailored to business owners, executives, and independent professionals. Our experienced team is committed to supporting our clients’ success through personalized and expert assistance.

We are seeking a proactive and organized Administrative Assistant/Office Administrator to join our dynamic team. In this role, you will be the backbone of our office operations, ensuring smooth daily functions and delivering outstanding support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming work environment.

What You’ll Do

Client Communication:

• Respond to emails and client requests professionally
• Assist clients with document uploads and portal access
• Answer phones and route requests

Workflow Coordination:

• Track incoming documents
• Assign and update workflow tasks
• Notify team members and maintain records

Office Operations:

• Schedule meetings and manage calendars
• Maintain organization and supplies
• Provide basic administrative and tech support

Team Support:

• Coordinate internal meetings and events
• Support team needs as they arise

You’ll Succeed If You

• Follow through without reminders
• Double-check your work naturally
• Stay organized under pressure Communicate clearly and professionally
• Prefer structured work environments

This Role Is Not a Fit If You

• Dislike repetitive tasks
• Prefer constant variety
• Struggle with structure or process
• Need frequent direction to stay on track

Schedule

• Monday–Friday, in-office
• Start time: 8:00 AM
• 36–40 hours per week
• No expected overtime

Requirements:

• 3+ years of administrative or customer service experience
• Strong communication skills
• High attention to detail
• Strong organizational skills
• Reliable and punctual

Preferred:

• Experience in administrative or workflow coordination roles

Why People Stay

• Predictable schedule
• Clear expectations
• Organized systems
• Supportive team environment
• Opportunity for long-term stability

Culture

• Passion – helping people
• Prestige – pride in excellence
• Kaizen – continuous improvement
• Ohana – team support and respect

How to Apply:

Submit your resume and a cover letter outlining why you believe you might be a good fit for this position.

If you’re someone who takes pride in staying organized, supporting others, and keeping things running smoothly, we’d love to hear from you. Apply today and our team will review your application promptly—qualified candidates can expect to hear from us soon.

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Health insurance

Work Location: In person